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Whitman Center Administrative Coordinator
2 months ago
Location: Temperance, MI
Job Type: Full-time
Department: Business Division
Position Summary
The Whitman Center Administrative Coordinator is responsible for overseeing the operational and administrative functions of the Center. Key responsibilities include assisting students with enrollment processes, addressing general inquiries regarding admissions, managing tuition payments, scheduling appointments with counselors, and providing support to both students and faculty at the Whitman Center.
Core Responsibilities
1. Manages reception services for the Whitman Center, including appointment scheduling, meeting coordination, and travel arrangements. Prepares correspondence, reports, and maintains both paper and electronic filing systems. Monitors deadlines for recurring events and coordinates project completion by gathering necessary information and preparing reports.
2. Supports faculty by assisting with test preparations, administering makeup tests, and managing requests for audio/visual equipment, ensuring classroom setups meet faculty needs.
3. Guides students through the registration process for credit and non-credit courses, including handling drop/add requests and personal information changes.
4. Assists students with tuition payments and outstanding fines, ensuring all student service needs are met.
5. Fosters partnerships with the local community and engages with the broader MCCC community.
6. Prepares classroom schedules each semester, posting room assignments and communicating any changes or cancellations.
7. Maintains financial oversight of the Center's accounts, tracking expenditures and ensuring budget accuracy in alignment with the college's accounting system.
8. Coordinates vendor communications to manage services and resolve issues related to equipment and software utilized by the Center.
9. Procures necessary equipment and supplies for the Center, maintaining accurate records of purchases and inventory.
10. Organizes and maintains all administrative records for the Center, ensuring effective communication with stakeholders.
11. Participates in strategic planning and operational discussions, contributing to projects as assigned.
12. Acts as the communication hub for the Center, disseminating information to administration, faculty, staff, and students.
13. Provides assistance to students, faculty, and the public regarding class information, admissions criteria, and registration processes.
14. Collaborates with academic deans and directors on recruitment and retention initiatives.
15. Works with Institutional Research on data collection and analysis related to the Center.
16. Utilizes various college software systems to remain proficient and current in administrative practices.
17. Prepares reports for the Center and the institution as required.
18. Coordinates special projects under the Dean's direction.
19. Collaborates with college administrators and staff to fulfill the mission of the College.
20. Engages in college committees and events as appropriate.
21. Adheres to applicable laws and college policies, including the Code of Ethics.
22. Promotes a work environment that values diversity and inclusion.
23. Maintains operational schedules and may oversee security personnel as needed.
24. May supervise Student Assistants and assign tasks as necessary.
25. Performs additional duties as assigned.
Qualifications
- Bachelor's degree in business administration, office management, or a related field.
- Associate's degree in business administration, office management, or a related field with five or more years of experience in an administrative support role.
Monroe County Community College values diverse perspectives and is committed to fostering an inclusive workplace culture.
