Accounts Payable Coordinator

1 week ago

Hartford, United States Axinn Veltrop & Harkrider LLP Full time $30 - $36
Job DescriptionJob Description

Axinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and strategic acumen in antitrust, intellectual property, and high-stakes litigation. Axinn’s lawyers have served as lead or co-lead counsel on nearly half a trillion dollars in transactions and, in the last 10 years alone, have handled more than 500 litigations.

The Accounts Payable Coordinator is responsible for receiving and reviewing incoming invoices, ensuring proper approvals have been obtained, entering into Aderant on a timely basis. Reviewing invoices for proper coding, preparing a check schedule on a weekly basis.

Responsibilities and Duties:

  • Collects, reviews and enters Invoices / Check Requests into Aderant reviewing for appropriate approval prior to entry
  • Creates a weekly Invoice Batch
  • Prepares a weekly Check Schedule
  • Places pdf copies of invoices / check requests in check schedule in S:drive for each check run
  • Enters ACH and/or Wire information in Citizens Bank
  • Enters Voids as necessary in Aderant and in Citizens Bank
  • Coding Accuracy - Invoice entry / PCARD entry / AMEX entry – reviews coding to ensure account number, department, and profit center are in agreement with the Budget
  • Vendor Management - Regularly reviews and updates vendor card in Aderant to ensure proper account number, department and profit center are entered and in agreement with the Budget; update payment terms and request W-9 as necessary
  • Communicate with internal teams and vendors to ensure all invoices are accounted for and payment(s) is/are done within Axinn guidelines
  • Follows up with Office Administrators/others to ensure timely entering of invoices that are forwarded to AP inbox
  • Assist in preparation of annual 1099’s
  • Other duties as assigned

Education, Experience, and Skills Required:

  • 3-5 years’ accounts payable experience required, professional services environment a plus
  • Accounts Receivable, cash receipts entry experience is a plus
  • Excellent interpersonal and communication skills, both verbal and written
  • Effective time management skills, with the ability to handle a variety of tasks simultaneously and manage multiple projects while prioritizing assignments
  • Ability to build rapport with attorneys, professional staff, and vendors
  • Strong organizational skills with great attention to detail
  • Strong computer skills, including web-based research and proficiency in MS Word, PowerPoint, Excel, and various document management tools. Ability to learn and use new software quickly.
  • General knowledge of office equipment and tools
  • Self-motivated, with the ability to work independently but within a team environment
  • Exceptional critical thinking and problem solving skills

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

  • Competitive starting pay and annual discretionary bonus and raise eligibility
  • Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
  • Firm paid short and long-term disability, plus life and accident insurance
  • 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
  • Comprehensive medical, dental, and vision insurance options
  • Flexible spending and health savings accounts (medical plan dependent)
  • Firm paid comprehensive Employee Assistance Program (EAP)
  • Student loan refinancing discounts
  • Fitness/Gym dues reimbursement program
  • Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $30.00 – $36.00 per hour (the upper range reserved for highly qualified applicants). This position is currently available in our CT office location only and relocation is not provided for this role.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond.

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