Administration Assistant

2 weeks ago


Virginia Beach, United States Search Solution Group Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Job Description:

As an Administrative Assistant, you will provide essential support to the organization by assisting with administrative tasks and ensuring efficient office operations. Your role will involve a variety of duties, including answering phones, managing calendars, coordinating meetings, and handling correspondence. Your attention to detail, organizational skills, and ability to multitask will be essential in maintaining a productive and well-organized work environment.

Key Responsibilities:

  1. Office Management: Perform general office duties such as answering phones, greeting visitors, and managing office supplies and equipment.

  2. Calendar Management: Schedule appointments, meetings, and conference calls for team members. Coordinate meeting logistics, including room bookings, catering arrangements, and agenda preparation.

  3. Correspondence Handling: Manage incoming and outgoing correspondence, including emails, letters, and packages. Draft and edit documents, memos, and reports as needed.

  4. Data Entry: Enter and maintain accurate records and databases. Update contact lists, customer information, and other administrative data as required.

  5. Travel Arrangements: Assist with travel bookings and arrangements for team members, including flights, hotels, and transportation.

  6. Meeting Coordination: Coordinate meeting logistics, including sending invitations, preparing materials, and taking meeting minutes when necessary.

  7. File Management: Organize and maintain physical and electronic filing systems. Ensure documents are properly labeled, stored, and easily accessible.

  8. Administrative Support: Provide administrative support to team members as needed, including photocopying, scanning, and faxing documents, and assisting with special projects or events.



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