Administrative Support Specialist

2 months ago


Newport News, United States Newport News Redevelopment Housing Authority Full time
Job DescriptionJob Description

Acts as a receptionist; greets visitors; answers multi-line telephone; forwards calls to appropriate
party; assists the public with the completion of standardized records or documents; directs visitors
to appropriate party. ∙ Types a variety of documents including correspondence, forms, reports, purchase orders,
requisitions, etc., where a knowledge of format and presentation is necessary. ∙ Handles inquiries or complaints from the general public in person or by telephone; receives and
processes work orders. ∙ Schedules appointments and activities; coordinates meetings; maintains calendars; prepares
travel arrangements for the department; prepares, coordinates, and registers staff for training. ∙
Prepares and maintains a variety of office files, accounts, and other records. ∙ Assists in the coordination and preparation of periodic, special, and other reports; collects
information from a variety of sources and compiles data. ∙ Tracks employee evaluation records and serves as a point of contact between Human Resources
and department supervisors. ∙ Receives and accounts for various revenues; posts, checks, balances, and adjusts accounts;
gathers, assembles, tabulates, checks, and files financial data; coordinates payment processing
requests; coordinates set-off debt program for Authority. ∙ Orders and maintains inventory of department supplies and equipment; initiates and oversees
equipment services request. ∙ Assists with preparation of the five-year plan.
∙ Receives, sorts, processes, and distributes incoming and outgoing mail.
∙ Operates general office equipment such as a copier, computer, and calculator.
 



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