Proposal Manager

3 days ago

Council Bluffs, United States Election Systems & Software LLC Full time
Job DescriptionJob Description

We support democracy.

Our vision at Election Systems & Software (ES&S) is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support.

Join the ES&S team where we are crafting the future of voting in the United States On our team, you will push boundaries to provide solutions that meet the industry’s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&S provides the resources to make our employees’ vision a reality.

Summary/Objective: A Proposal Manager or Proposal Coordinator is responsible for researching and developing complex proposals and comprehensive Proposal Management Plans and work collaboratively with team members, subject matter experts (SME), other proposal coordinators and relevant stakeholders throughout the proposal development process.

Essential Duties and Responsibilities:

  1. Research and analyze leads for potential bid opportunities; disseminate to RSMs and other appropriate stakeholders for decision to respond to bid.
  2. Gather and write responses to RFP/RFI questions; write a compelling executive summary; customize existing content to reflect specific client requirements; collaborate with Subject Matter Experts (SMEs) to develop new responses; identify and gather all supporting documents required; design the layout, formatting and structure of the proposal; prepare the document for production and delivery, including printing, binding, collating, shipping and distribution of final copy and archive in proposal files; and identify new responses or edits to the RFP database.
  3. Review, organize, and edit written documentation to improve clarity; edit and proofread proposals for grammar, clarity, brand and messaging consistency as well as provide final quality control checks.
  4. Lead proposal initiatives in accordance with department processes and best practices with a demonstrated ability to identify appropriate content, as well as content gaps, ensuring timely submission of accurate and compliant responses.
  5. Initiate and conduct kickoff/configuration meetings; lead the writing process; oversee proposal reviews; monitor schedules; obtain approvals and follow through to proposal submission; work closely with functional departments to assure integrated approach.
  6. Assist department manager in developing continuous process improvements focused on improving our competitive bids and enhancing our RFP responses management and maintain updated database information, modular materials and proposal boiler plate documents.
  7. Research proposal responses with internal SMEs and analyze responses to individualized requirements and evaluate compliance with RFP requirements and department and company standards.
  8. Customize existing content to reflect specific client requirements within required timeframe while identifying requirements for new content. Collaborate with SMEs to write new content.

Qualifications:

Education: A bachelor’s degree (Journalism, English, Business Communications or Marketing Communications) or comparable career experience preferred.

Experience: At least 3 - 5 years experience including:

Writing, editing and managing projects focused on responses to RFPs/RFIs/bids with respect to technical products and services.

Working with Microsoft Office Suite, specifically Word, Excel and SharePoint and Adobe Acrobat Professional products.

Prefer experience with proposal automation software (or similar) experience

Prefer familiarity Business to Government (B2G) and Business to Business (B2B) sales strategies

Print production and assembly

Competencies: Ability to collaborate with a multifunctional project team

Strong time management/prioritization skills

Strong written English language skills

Excellent written/verbal communication skills and ability to adjust communication style based on audience

Personal effectiveness/credibility

Ability to interpret and comply with complex requirements

Strong organizational and project planning skills

Highly motivated with strong sense of urgency and ownership

Familiarity with information technology (IT) concepts and methods

Licenses/Certifications (preferred, not required): Association of Proposal Management Professionals (APMP) Foundation or Practitioner certification

Travel: Approximately 20% travel is anticipated.

EEO Statement: Election Systems & Software, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Election Systems & Software, LLC's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Company DescriptionThe passion of ES&S employees is revolutionizing the operation of democratic elections and voting processes. Our culture empowers us — allowing our people to enhance their skills, boost their career potential, and lay the groundwork for our company’s future as the leading provider of voting machines and systems.

Our vision at ES&S is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We’re pushing boundaries to provide solutions that meet the industry’s ever-evolving needs. Our teams apply their innovative perspective to challenges big and small, and ES&S provides the resources to make their vision a reality.Company DescriptionThe passion of ES&S employees is revolutionizing the operation of democratic elections and voting processes. Our culture empowers us — allowing our people to enhance their skills, boost their career potential, and lay the groundwork for our company’s future as the leading provider of voting machines and systems.\r
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Our vision at ES&S is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We’re pushing boundaries to provide solutions that meet the industry’s ever-evolving needs. Our teams apply their innovative perspective to challenges big and small, and ES&S provides the resources to make their vision a reality.

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