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Tradeshow and Marketing Coordinator

4 months ago

Ventura, United States Quest Staffing Services, Inc. Full time
Job DescriptionJob Description

Position: Tradeshow and Marketing Coordinator

Department: Sales & Marketing

Reporting To: Director, Sales and Marketing

Schedule: Monday - Friday 8:00am-5:00pm

Summary/Purpose:

Under general guidance coordinates the day-to-day activities within Sales and Marketing department including the planning, attendance and follow up of offsite meetings and education programs. Coordinate with other departments and outside contacts to resolve issues and scheduling, involving the sales, marketing, meeting planning and educational seminars. Work with sales representatives and customer service on sales and marketing activities. Assists with the execution of marketing campaigns.

Essential Functions:

  • Support Director of Sales and Marketing, Sales Coordinators and all managers in all aspects of marketing, sales, project coordination and departmental operations.
  • Required to be present in the work place during scheduled work hours.
  • Coordinate meetings, tradeshows, educational programs, marketing material management, marketing projects, media plans and targeted customer communications.
  • Coordinate graphic design, social media and writer contractor efforts.

 

Meetings & Education Programs Coordination:

  • Coordinate a minimum of 3 M.E.S. (Masters Educational Series) programs per year.
  • Effectively manage resources for tradeshows and education programs (sales reps, speakers...)
  • Updates and maintains tradeshow schedule with all operating details
  • Oversees packing and unpacking of tradeshow materials.
  • Arranges shipping of materials to appropriate locations (includes negotiating shipping fees).
  • Monitors tradeshow materials to remain in good repair
  • Evaluate the effectiveness of each tradeshow and educational program and writes meeting summary
  • Travel to tradeshows and customer education programs as scheduled.
  • Coordinates the design and production of tradeshow displays l l .
  • Suggest and upon approval drive original themes and promotions for events.
  • Coordinate and reserve all accommodations for attendees at tradeshows and customer education programs.

 

Marketing Coordination & Projects:

  • Manages inventory of marketing materials for education programs and sales reps
  • Manages marketing materials and marketing/tradeshow staging area.
  • Assists Director with annual media plan, including analyzing ROI on advertising placements.
  • Ensures that all marketing materials are up to date.
  • Works with Regulatory Dept. for approval of new and revised marketing materials.
  • Manages Images Library and approvals to use Images.
  • Understand target market and what motivates them to buy
  • Implements marketing strategy based on yearly marketing plan
  • Coordinates monthly e-newsletter and maintains social media.
  • Monitors website for consistency. Coordinates with web designer for advanced modifications.
  • Participates with Director on new programs and incentives. Helps drive projects once guidelines have been defined.
  • Coordinate annual customer surveys for both Marketing and Quality purposes.

General

  • Perform required secondary operations.
  • Complete documentation training, and disciplinary action.
  • Communicate with coworkers at all levels
  • Conduct and attend meetings.

Marginal Functions

  • Performs miscellaneous job-related duties as assigned.
  • Perform other administrative duties as needed.

Physical Demands:

  • The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job:

  • The employee will be subject to moderate physical activity or standing and/or walking for less than two (2) hours per day.
  • The employee is regularly required to sit, also use hands and fingers for keyboard, phone and to handle or feel.
  • The employee is frequently required to reach with hands or arms and talk and hear.
  • The employee frequently will use either one or both hands to firmly grasp, push and/or pull.
  • The employee will occasionally reach overhead to grasp objects and lift or carry up to 30 lbs.
    The work the employee will do is normally performed in a typical interior/office work environment.
  • It may occasionally be necessary for the employee to be around equipment and machinery and work in a warehouse environment.
  • Ability to see 20/40 with both eyes together, with or without corrective lenses. The employee will have no or very limited exposure to physical risk.

Qualifications and Requirements:

  • To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and /or abilities required.

Education:

  • The ideal candidate should have a Bachelor's degree and minimum of two years related experience or equivalent combination of education and work experience

Skills:

  • Knowledge of customer service standards and procedures.
  • Must be proficient in Excel
  • Excellent organizational and communication skills are key requirements of this position
  • Ability to work independently to perform daily operating tasks
  • Ability to foster a cooperative work environment.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to analyze and solve problems.
  • Employee development and performance management skills.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to read, understand and accurately complete documentation in English.
  • Ability to effectively communicate in English, information in one-on—one situation to customers and other employees in organization.
  • Ability to consistently present a professional appearance and attitude.
  • Ability to maintain composure when dealing with difficult customers.
  • Ability to function in a controlled environment regulated by FDA cGMPs.
  • Ability to be flexible in changing daily workload priorities as directed.
  • Must maintain accuracy, consistency and quality in a fast paced, multi-task environment.
  • Ability to accurately perform detail-oriented work.
  • Ability to manage multiple tasks simultaneously
  • Ability to add, subtract, multiply, and divide and ability to perform these operations using units of American and metric measurement.
  • Additional skill sets desired: Self-motivated, self-starter, energetic, great customer service skills.

Experience:

  • Two or more year's management experience within a Sales/Marketing/Field Support organization or equivalent. Previous experience of an event planning and coordinating desired. Excellent communications skills.
  • 1 to 3 years’ experience directly related to the duties and responsibilities specified.
  • Basic computer knowledge (Windows platform).
  • Word, Excel Access, and Outlook knowledge required.