Federal GOV Grants Specialist

1 month ago

Washington, United States Stafford Consulting Company, Inc. Full time
Job DescriptionJob Description

Job Title: Grants Specialist

Job Location: Washington DC / Telework

Job Duties:

The Grants Specialist must provide a capable and competent professional to perform non-personal technical and administrative support services.

General Program Support Services:
• Monitor the grant programs program phone line. Receive calls, take messages, and/or forward to appropriate staff.
• Handle routine requests for information and refer to appropriate staff for resolution. Routine requests for information may come from a variety of sources such as other potential applicants, stakeholders, and industry representatives.
• Screen incoming correspondence. Determine which requests should be handled by the program supervisor, appropriate staff member or other offices.
• Create and maintain grant program files.
• Maintain a variety of administrative lists and charts. Examples include, but are not limited to, organizational charts, phone lists, and distribution mailing lists.
• Provide data entry of pertinent information in Sharepoint. Outlook Maintenance and Scheduling Support:
• Maintain team Outlook Activity calendar.
• Assist in the scheduling of meetings.
• Create grantee subfolders in outlook
• Monitor the team Outlook account
• Record incoming questions and calls from applicants and recipients in communication log.

Correspondence Support:
• Review and edit, as necessary, all outgoing and internal correspondence for clarity, grammar, typographical accuracy, and proper format per PHMSA’s Style guidelines
• Review outgoing materials and correspondence for internal consistency and conformance with program supervisor’s procedures.
• Prepare routine, technical and non-technical correspondence. 

 

Meeting Support:
• Attend meetings, as requested and transcribe minutes or transcribe presentation notes into speaker notes.


Procurement and Budget Support Services:
• Enter Procurement Requests (PRs) into the PHMSA-Approved Procurement System 
• Follow-up on Procurement Requests
• Maintain and update procurement-related and budget-related records and files
• Assist with conducting Market Research and other pre-award activity.
• Assist with invoice payment and reporting
• Other procurement/acquisition related pre and post award activity for grants, contracts, interagency agreements and purchase card transactions.


Miscellaneous and Special Projects:
• Perform special data search tasks/projects, as required. Includes gathering information required to respond to FOIA requests.
• Collect information from the files or staff for routine inquiries on office programs for periodic reports and refer non-routine requests to program supervisor or program staff.


Preferred Experience:
• Strong experience in MS Word, Excel, PowerPoint, and Sharepoint
• Experience with mail merges in Outlook
• Experience providing administrative support to a grant program
• Experience with federal contracting/grants
• Contract Writing Systems (i.e. PRISM)
• Financial Management Systems (i.e. DELPHI)


Travel:
May be required upon request and COR approval. All travel is reimbursable in accordance with the Federal Travel Regulations (FTR).

Place of Performance: The primary place of performance will be at DOT HQ unless otherwise designated by the COR.

 

Compensation:

• Salary is commensurate with experience.

• SCC offers a comprehensive benefits package.

**(Equal Opportunity Employer Veterans Disabled)

 

Company DescriptionStafford Consulting Company (SCC), Inc. is a federal technology and acquisitions consulting company. We are one of the fastest growing companies. We are founded by technology and acquisition professionals and our focus is Federal Technology Integration, Training, and Acquisition Support. We currently provide this support to large federal agencies and commercial clients. SCC provides cradle to grave technology and acquisition advisement support for programs in these agencies, including Technology Planning and Implementation and Business Process Improvements. We are a Veterans Affairs (VA) CVE verified Service-Disabled Veteran-Owned Small Business (SDVOSB).Company DescriptionStafford Consulting Company (SCC), Inc. is a federal technology and acquisitions consulting company. We are one of the fastest growing companies. We are founded by technology and acquisition professionals and our focus is Federal Technology Integration, Training, and Acquisition Support. We currently provide this support to large federal agencies and commercial clients. SCC provides cradle to grave technology and acquisition advisement support for programs in these agencies, including Technology Planning and Implementation and Business Process Improvements. We are a Veterans Affairs (VA) CVE verified Service-Disabled Veteran-Owned Small Business (SDVOSB).

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