Federal Grants Program Manager

2 weeks ago

Washington, Washington, D.C., United States Guardians of Honor LLC Full time
Job Overview

Guardians of Honor LLC is a distinguished management consulting firm dedicated to serving federal government clients. We are seeking a dynamic and experienced individual in Federal Grants Management to enhance our support for federal partners.

The ideal candidate will possess a proven history of effectively overseeing the daily operations of multiple simultaneous grants management projects, including supervisory experience managing a team of at least 10 full-time employees (FTEs). You should have a strong background in creating new project plans and timelines, updating and maintaining those timelines, and ensuring the successful completion of all deliverables related to federal grant program management contracts. Your role will involve delivering innovative, service-oriented, and technical solutions to federal clients, as well as developing standard operating procedures (SOPs) and quality controls to guarantee the timely and high-quality completion of required deliverables.

Key Responsibilities:

  • Provide extensive knowledge and expertise to the project team based on substantial experience with federal grants management contracts and task orders.
  • Initiate new projects and sustain existing ones focused on all facets of federal grant program management support, including applicant technical assistance, outreach and communications, grantee convenings, webinars, workshops, data analytics, executive support for federal senior executives, program support for grant program officers, grantee training, technical assistance, capacity building, grant monitoring, program assessments, portfolio analysis, fiscal monitoring, internal controls, and closeout processes.
  • Develop, oversee, and update timelines for multiple concurrent projects, with budgets ranging from $1 million to $5 million, and/or single contracts exceeding $20 million with various concurrent task orders.
  • Manage master schedules, conduct staff forecasting, and implement risk management strategies across concurrent contract efforts.
  • Establish task allocations and monitor staff performance to ensure timely delivery to clients.
  • Lead weekly contract management meetings and daily stand-up sessions as necessary to facilitate contract execution, including documenting meeting actions and decisions.
  • Supervise contract deliverables and tasks, implementing quality controls to ensure products and services meet or exceed client expectations.
  • Oversee project budgets and prepare financial and progress reports.
  • Provide guidance and direct internal staff, subcontractors, and consulting subject matter experts (SMEs) in executing grant program management activities.
  • Mentor and support staff in task execution and deliverable development.
  • Be prepared to assist with both complex and straightforward tasks, ranging from intricate database administration to ensuring application screening remains on schedule.
  • Adapt technical and management skills to various contexts and projects as needed.
  • Ensure compliance with federal requirements (e.g., 2 CFR 200, agency-specific grant guidance, GPRA, Evidence Act) and assist clients in adhering to these regulations.
  • Create process documentation and other job aids to support effective grants management service delivery and team management.
  • Act as the primary point of contact for federal clients, fostering consistent and open communication to build trust.
  • Communicate with a high degree of professionalism, diplomacy, and tact.

Qualifications:

  • Bachelor's degree required; master's degree preferred.
  • PMP certification is highly desirable.
  • Significant experience in relevant fields such as education and health and human services is a major advantage (e.g., project management, business, public administration, educational research, and interventions).
  • At least 5 years of relevant experience in a project management role overseeing multiple concurrent task orders and contracts, with contract sizes ranging from $1 million to $5 million for concurrent contracts and at least $20 million for single, multi-task order contracts.
  • A minimum of 5 years of professional experience in federal contracting, preferably in federal grants management.
  • Experience supervising staff and managing teams of 20 or more FTEs.
  • Strong understanding of federal grants management processes and practices.
  • Advanced proficiency in project management software (e.g., MS Project, Smartsheet) and the MS Office Suite, particularly MS Excel.
  • Comfortable working with various virtual event platforms (e.g., Zoom, Teams, Connect).
  • Experience in processing task order requests and developing associated work plans and timelines.
  • Proficient in creating new project process documentation and templates, as well as establishing quality control procedures and checklists for deliverables and daily tasks.
  • Exceptional communication skills, with the ability to adapt communication styles to meet the needs of diverse customers.
  • Adept at prioritizing multiple tasks in a fast-paced, customer-centric environment.

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