Executive Assistant to CEO

4 weeks ago


Hillsboro, United States SERAGRAPH LLC Full time
Job DescriptionJob Description

Executive Assistant to CEO

About Us

USA Gomobile is a national franchisor operating in 23 states in the US

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO in managing and coordinating operations across multiple business units. The ideal candidate will be a strategic thinker with exceptional interpersonal and communication skills. This role requires a strong ability to multitask, prioritize, and maintain confidentiality.

Responsibilities

  • Executive Support:

    • Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
    • Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes.  
    • Handle incoming calls, emails, and correspondence, prioritizing urgent matters and routing inquiries as needed.
    • Conduct research and compile information as requested by the CEO.
    • Manage expense reports and reimbursements.
  • Business Operations Support:

    • Provide administrative support to multiple business units as needed, including project coordination, data entry, and report generation.
    • Assist in the preparation of financial reports and presentations.
    • Coordinate and manage cross-functional projects and initiatives.
    • Liaise with internal and external stakeholders to ensure efficient communication and collaboration.
  • Office Management:

    • Oversee general office operations, including managing office supplies, equipment, and facilities.
    • Coordinate travel arrangements, accommodations, and itineraries for the CEO and other executives.
    • Maintain confidential files and records.

Qualifications

  • Bachelor's degree or equivalent experience.
  • Minimum of 2 years of experience as an Executive Assistant or similar role.
  • Proven ability to manage multiple tasks and prioritize effectively.
  • Excellent organizational and time management skills.
  • Strong interpersonal and communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.  
  • Ability to work independently and as part of a team.
  • Discretion and ability to handle confidential information.

Preferred Qualifications

  • Experience in a fast-paced, dynamic environment.
  • Knowledge of [industry-specific software or tools].
  • Experience working with remote teams.

USA Gomobile is an equal opportunity employer committed to creating a diverse and inclusive workplace.



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