Executive Assistant to CEO
4 weeks ago
Executive Assistant to CEO
About Us
USA Gomobile is a national franchisor operating in 23 states in the US
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO in managing and coordinating operations across multiple business units. The ideal candidate will be a strategic thinker with exceptional interpersonal and communication skills. This role requires a strong ability to multitask, prioritize, and maintain confidentiality.
Responsibilities
Executive Support:
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes.
- Handle incoming calls, emails, and correspondence, prioritizing urgent matters and routing inquiries as needed.
- Conduct research and compile information as requested by the CEO.
- Manage expense reports and reimbursements.
Business Operations Support:
- Provide administrative support to multiple business units as needed, including project coordination, data entry, and report generation.
- Assist in the preparation of financial reports and presentations.
- Coordinate and manage cross-functional projects and initiatives.
- Liaise with internal and external stakeholders to ensure efficient communication and collaboration.
Office Management:
- Oversee general office operations, including managing office supplies, equipment, and facilities.
- Coordinate travel arrangements, accommodations, and itineraries for the CEO and other executives.
- Maintain confidential files and records.
Qualifications
- Bachelor's degree or equivalent experience.
- Minimum of 2 years of experience as an Executive Assistant or similar role.
- Proven ability to manage multiple tasks and prioritize effectively.
- Excellent organizational and time management skills.
- Strong interpersonal and communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
Preferred Qualifications
- Experience in a fast-paced, dynamic environment.
- Knowledge of [industry-specific software or tools].
- Experience working with remote teams.
USA Gomobile is an equal opportunity employer committed to creating a diverse and inclusive workplace.
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