Legal Operations

4 weeks ago

Tampa, United States Qualified and Co Full time $70,000
Job DescriptionJob Description

Our client, a Plaintiff Personal Injury Firm, is looking for an Operations and Building Manager.

Qualifications:

Our ideal candidate for this role would have 5 + years' experience working in a personal injury law firm as well as prior experience managing or supervising a team. The ability to think strategically and problem solve, exceptional communication and interpersonal skills, and a strong desire to motivate employees and drive performance are all qualifications that would make for a successful candidate. Candidate must have the ability to maintain and handle confidential information, work efficiently in a fast-paced environment, and work under tight deadlines and prioritize responsibilities.

Position Responsibilities:

Operations

  • Identify and implement organizational and operational process improvement, workflows, and automation opportunities to meet the growth trends and operating needs of the firm.
  • Prepare, monitor and track legal department metrics, including key data points aligned to the legal department's goals and objectives and other performance metrics.
  • Monitor and enforce the firm's practices, policies, and procedures.
  • Organize and lead trainings with departments (attorneys, paralegals, medical records coordinators, presuit, reception) monthly as well as individual training as needed or requested.
  • Coordinate with case related external vendors and service providers
  • Resolve non-complex IT Issues that are within scope of knowledge so they can be resolved timely
  • Evaluate, select, and help implement technology solutions to support the firm's operations (e.g., e-discovery, records management, attorney resources, etc.).
  • Work with IT admin to assess current equipment, need for upgrades, and new IT processes.
  • Implement strategies to improve client satisfaction and retention.
  • Act as liaison with firm bookkeeper to resolve issues with invoices, set up new accounts for payments, and ensure costs are being reimbursed as case expenses.
  • Oversee purchase of supplies for office, events, and marketing materials

Building

  • Vendor Relations and Management (cleaners, shredding, copiers, pest control, fire alarm monitoring, elevator maintenance, internet providers)
  • Set up key fob accounts for employees and deactivate at offboarding.
  • Monitor the firm's portal for automatic door locks; and set up after-hours door locks for events or construction workers as needed.
  • Field employee concerns regarding lighting, office temperature, offensive smells, annoying sounds, work space needs
  • Coordinate inspection of elevator, fire extinguisher, and fire alarm system annually
  • Oversee facilities management, including space planning, maintenance, repairs, enhancements and office supply purchasing.
  • Monitor designated parking spaces to ensure BTG employees, 2nd Floor tenants, and guests are parking in the appropriate spaces.

All team members receive the following benefits:

  • 100% of medical insurance for the Employee paid by the firm
  • Life Insurance Policy paid by the firm
  • LTD Insurance Policy paid by the firm
  • Dental Insurance
  • Vision Insurance
  • 401k Plan
  • Paid Time Off
  • Employee Assistance Program
  • 1 paid week off between Christmas Eve and New Year's Day

Job Type:

This is a full-time, in-office position working Monday through Friday. The work is performed in an office environment and requires the ability to constantly operate standard office equipment and keyboards. Candidate must have the ability to lift, carry, or otherwise move boxes or equipment weighing up to 25 pounds, walk short distances, remain in a stationary position 50% of the time, and observe details at close range.

Compensation:

$70,000 annually

Company DescriptionQualified and Co is a discreet legal services recruiting firm for Greater Tampa Bay. Your information will never be shared with our clients, without your prior consent. When you apply, we will call and share with you who the hiring firm is for you to decide if you're interested.

Trust Qualified Legal Recruiters with your confidential job search and apply todayCompany DescriptionQualified and Co is a discreet legal services recruiting firm for Greater Tampa Bay. Your information will never be shared with our clients, without your prior consent. When you apply, we will call and share with you who the hiring firm is for you to decide if you're interested. \r
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Trust Qualified Legal Recruiters with your confidential job search and apply today

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