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Accounts Receivable Specialist

3 months ago

Aurora, United States Heather Gardens Association Full time
Job DescriptionJob Description

Heather Gardens is an established company that fosters teamwork, accountability, and pride of ownership within our culture looking for the perfect someone AR Specialist to join our team We offer many benefits with a fun group of individuals to interact with daily. We are looking for someone to work FT and our office hours are 7-4:30 M-F.


The Accounts Receivable Specialist is a vital member of our mission. In this role you are responsible for all aspects of accounts receivable and general administrative duties to deliver a high level of service to Heather Gardens Residential Community.

Duties:

  • Manages accounts receivable daily workflow; accurate and timely payment processing, auditing, documenting, resident communication and payment management of all receivable accounts.
  • Ensures accurate and timely invoicing and collections of accounts.
  • Reconciles property accounts; reviews and sends customer statements.
  • Posts and applies customer payments by recording daily payment transactions related to resales, RV lot, Foundation, laundry commission, vendor refunds, realtor fees and monthly HOA payments.
  • Posts daily revenues by verifying and recording transactions from daily golf deposit; updates golf accounting report.
  • Enter all Club House deposits for class, trips, and events registration, and other related items.
  • Posts daily revenue by verifying and recording transactions from restaurant deposit.
  • Responds to and returns all Resale paperwork within 48 hours of receipt (or sooner based on closing date).
  • Works with Attorneys and Collection Agencies related to Foreclosure proceedings.
  • Conducts monthly credit meetings with supervisor and Controller to report on aging accounts.
  • Verifies any account discrepancy by obtaining and investigating information related to department sales, special events, programs and residential accounts.
  • Summarizes receivable accounts and prepares collection reports as necessary.
  • Assist with annual refunds, coupons, and audit.
  • Assists with Month End Closing by preparing recurring and adjusting journal entries, balance sheet reconciliation preparation and analysis as may be necessary.
  • Ongoing Accounts Receivable review for collection issues; works directly with residents and customers for payment resolution; examine customer payment plan options, communicate to resolve billing questions and/or concerns.
  • Collaborates with management to drive improvements related to cash applications, collections and payment processing.
  • Updates job knowledge by participating in educational and organizational opportunities for professional growth and development.
  • Demonstrates exceptional customer service skills to ensure satisfaction as a priority of service.
  • Other job duties as they may be assigned by management.

Essential Competencies:

  • Provides follow-up and feedback on open issues in a timely manner.
  • Applies strategic and proactive steps to resolve problems and prevent recurrence.
  • High School diploma or GED required.
  • Minimum of 5 years’ experience in a related field, with prior accounting experience preferred.
  • Serve as a back-up to the Receptionist, Board Assistant and Accounts Payable Specialist as required.
  • Assist with monthly, quarterly and annual audit procedures as required.
  • Proficient in Microsoft applications; Word, Outlook, Excel
  • Detail oriented with the ability to multi-task and a close attention to detail in handling transactions with a high level of accuracy.
  • Excellent organizational, written and verbal communication skills.
  • Ability to work well under pressure with a proactive approach to unusual occurrences.
  • Must have a valid state Driver’s License, proof of automobile insurance and reliable transportation.
  • Leads by example; model’s behaviors that are consistent with Heather Gardens core values and principals

Must pass background and drug screening.

We offer a full benefits package including:

Medical, Dental, and Vision most at no cost to the employee 30 day first of month.

Life and LTD, additional options for STD, additional life, accident, critical illness, legal, and more.

401K with up to 5% match.

PTO of 144 hours per year accruing bi-weekly starting immediately.

8 holidays, and 2 floating days.