Current jobs related to Accounting/Executive Administrator - Arlington - DEFENSE SUPPORT SERVICES, Inc.

  • Executive Administrator

    2 months ago

    Arlington, United States Chenega Professional Services Strategic Business Unit Full time

    Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Executive Administrator to support the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) in the mission to defend against...

  • Executive Administrator

    2 months ago

    Arlington, United States Chenega Professional Services Strategic Business Unit Full time

    Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Executive Administrator to support the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) in the mission to defend against...

  • Executive Administrative Coordinator

    4 days ago

    Arlington, Virginia, United States White Glove Solution Full time

    Job OverviewWe are looking for a highly organized and detail-oriented Executive Administrative Coordinator to provide essential support in managing the daily operations of our diverse business interests. This role is crucial for ensuring that our executive can focus on strategic initiatives and client engagement.Key Responsibilities:Executive Support:Deliver...

  • Executive Administrator

    3 months ago

    Arlington, United States Dynamis, Inc. Full time

    Job DescriptionJob Description Dynamis is seeking an Executive Administrator to provide a full range of administrative support services for the Cybersecurity and Infrastructure Security Agency's (CISA) Cybersecurity Division (CSD) and support development and implementation of standardized management processes and procedures and the integration of...

  • Administrative Executive

    1 week ago

    Arlington, Virginia, United States National Council on Aging Full time

    National Council on AgingAt the National Council on Aging (NCOA), we are dedicated to ensuring that every individual can age with dignity and purpose. Our mission is to enhance the lives of 40 million older adults by the year 2030. We are seeking a talented and dedicated Executive Assistant to play a pivotal role in our organization during this exciting...

  • Administrative Executive

    3 days ago

    Arlington, Virginia, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Executive? Russell Tobin & Associates, a leading global technology firm, is in search of an Administrative Executive.Apply NowEmployment Type: Contract/HybridLocation: RemoteCompensation: $32- $37/hr, based on experienceKey Responsibilities:The position entails managing a significant volume of tasks, including...

  • Administrative Executive

    1 week ago

    Arlington, Virginia, United States National Council on Aging Full time

    National Council on AgingAt the National Council on Aging, we are dedicated to ensuring that every individual has the opportunity to age with dignity and respect. Our mission is to enhance the lives of 40 million older adults by 2030. We are seeking an enthusiastic and skilled Executive Assistant to support our Chief Executive Officer during this pivotal...

  • Administrative Executive Support Specialist

    1 week ago

    Arlington, Virginia, United States ACT1 Federal LLC. Full time

    Position Title: Executive AdministratorCompany: ACT1 FederalLocation: Arlington, VAAbout ACT1: We are dedicated to delivering mission-critical solutions and exceptional talent to enhance the objectives of the partners, organizations, and communities we serve.Job Overview: In the role of Executive Administrator, you will provide comprehensive administrative...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:This is a great opportunity for someone looking for a position that would allow for autonomy and increased responsibility over time. We care about our members, and you are able to interact with them daily and be the face of the organization, interacting with C-Suite executives and leaders from businesses across the country. The...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:This is a great opportunity for someone looking for a position that would allow for autonomy and increased responsibility over time. We care about our members, and you are able to interact with them daily and be the face of the organization, interacting with C-Suite executives and leaders from businesses across the country. The...

  • Executive Administrative Coordinator

    1 week ago

    Arlington, Virginia, United States American Public Power Association Full time

    The American Public Power Association (APPA) is seeking a Senior Administrative Assistant to deliver comprehensive administrative support to the executive team. This role requires sound judgment in various scenarios, excellent written and verbal communication abilities, and outstanding organizational and interpersonal skills. The ideal candidate will manage...

  • Executive Administrative Coordinator

    1 week ago

    Arlington, Virginia, United States American Public Power Association Full time

    The American Public Power Association (APPA) is seeking a Senior Administrative Assistant to deliver comprehensive administrative assistance to the executive team. The ideal candidate will demonstrate sound judgment in various scenarios, possess strong written and verbal communication abilities, and exhibit exceptional organizational and interpersonal skills...

  • Executive Administrator

    1 month ago

    Arlington Heights, United States Lutheran Life Communities Full time

    Job DescriptionJob DescriptionStart a new career as an Executive Administrator at The Lutheran Home Skilled Nursing Community! At The Lutheran Home, you will start a satisfying career in a faith-based, mission driven organization where our team members are supported and called to serve.  The Lutheran Home has a culture that promotes growth and recognition...

  • Executive Administrator

    2 weeks ago

    Arlington Heights, United States Lutheran Life Communities Full time

    Job DescriptionJob DescriptionStart a new career as an Executive Administrator at The Lutheran Home Skilled Nursing Community! At The Lutheran Home, you will start a satisfying career in a faith-based, mission driven organization where our team members are supported and called to serve.  The Lutheran Home has a culture that promotes growth and recognition...

  • Executive Administrator

    3 weeks ago

    Arlington Heights, United States Lutheran Life Communities Full time

    Job DescriptionJob DescriptionStart a new career as an Executive Administrator at The Lutheran Home Skilled Nursing Community! At The Lutheran Home, you will start a satisfying career in a faith-based, mission driven organization where our team members are supported and called to serve.  The Lutheran Home has a culture that promotes growth and recognition...

  • Senior Executive Administrator

    3 days ago

    Arlington, Virginia, United States National Council on Aging Full time

    National Council on AgingAt the National Council on Aging (NCOA), we are dedicated to ensuring that every individual can age with dignity and respect. Our mission is to enhance the lives of 40 million older adults by the year 2030. We are committed to equitable aging and strive to embody our core values of equity, excellence, and innovation. Our work...

  • Senior Executive Administrator

    3 days ago

    Arlington, Virginia, United States National Council on Aging Full time

    National Council on AgingAt the National Council on Aging, we are dedicated to ensuring that every individual can age with dignity and support. Our mission is to enhance the lives of 40 million older adults by 2030. We are looking for a committed and innovative Executive Assistant to play a vital role in our organization during this period of significant...

  • Executive Administrative Analyst

    3 months ago

    Arlington, United States AE Strategies Full time

    About UsAE Strategies is a Mclean, VA based consulting firm, founded in 2003, providing management consulting to federal clients. We are a proven small business with an established reputation and a track record of supporting critical initiatives across a wide range of federal clients. Employees will work on challenging and impactful federal initiatives in a...

  • Executive Administrative Analyst

    3 months ago

    Arlington, United States AE Strategies Full time

    About UsAE Strategies is a Mclean, VA based consulting firm, founded in 2003, providing management consulting to federal clients. We are a proven small business with an established reputation and a track record of supporting critical initiatives across a wide range of federal clients. Employees will work on challenging and impactful federal initiatives in a...

  • Account Executive

    10 hours ago

    Arlington, Virginia, United States Gartner Full time

    About the RoleWe are seeking a highly skilled and experienced Account Executive to join our team at Gartner. As an Account Executive, you will be responsible for developing and implementing effective sales strategies to drive growth and revenue for our clients.Key ResponsibilitiesConsult with C-level executives to develop and implement enterprise-wide...

Accounting/Executive Administrator

3 months ago

Arlington, United States DEFENSE SUPPORT SERVICES, Inc. Full time
Job DescriptionJob Description

Accounting Manager is responsible for all areas relating to financial reporting. Responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. Addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities. This individual has the responsibility and authority to perform assigned tasks. The Accounting responsibility accounts for 50% of the position.  The other 50% is as an Executive Administrator working with the President to manage day to day activities.

Responsibilities

  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
  • Ensure an accurate and timely monthly, quarterly and year end close.
  • Ensure the timely reporting of all monthly financial information.
  • Manage daily banking requirements.
  • Ensure the accurate and timely processing of positive pay transactions.
  • Prepares budget and forecasting activities.
  • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
  • Responds to inquiries from the President regarding financial results, special reporting requests and the like.
  • Work with the Certified Public Accountant to ensure a clean and timely year-end audit and tax returns.
  • Supervise the general ledger to ensure all financial reporting deadlines are met
  • Documents financial transactions by entering account information.
  • Recommends financial actions by analyzing accounting options.
  • Summarizes current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.
  • Substantiates financial transactions by auditing documents.
  • Maintains accounting controls by preparing and recommending policies and procedures
  • Reconciles financial discrepancies by collecting and analyzing account information.
  • Secures financial information by completing database backups.
  • Prepares payments by verifying documentation and requesting disbursements.
  • Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
  • Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
  • Contributes to team effort by accomplishing related results as needed.
  • Review all invoices for appropriate documentation and approval prior to payment
  • Prioritize invoices according to cash discount potential and payment terms
  • Process checks requests
  • Audit and process credit card bills
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Manage all account receivables and payables
  • Utilize Company ERP system for accounting processes
  • Prepares payroll and 1099 maintenance
  • Set up new employee(s) personal data for payroll
  • Respond to all vendor inquiries regarding invoices, payables, terms, etc.
  • Reconcile vendor statements, research and correct discrepancies

· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

 

Quality/Safety

 

Quality and safety are of utmost importance and all employees agree to maintain a safe work environment and abide by our Quality, safety, and other company policies.

 

Reporting Relationship

This role reports to the President of the company.

Qualifications

  • BA/BS in Business with an emphasis in Accounting or equivalent Work Experience in a related field
  • Familiarity with financial, accounting, and bookkeeping software, spreadsheets, forecasting, and Statement of Financial Accounting Standards (SFAS)
  • Thorough knowledge of accounting and corporate finance principles and procedures
  • Five to seven years prior experience in the financial reporting/general ledger area. Experience working in an accounting firm or professional services firm is preferred.
  • Must be PC proficient and able to thrive in a fast-pace setting environment. Must have strong experience with Microsoft Office Suite software.- Excel is a MUST
  • Strong attention to detail and very deadline-oriented
  • Accustomed to reporting research results on a frequent basis
  • Demonstrate a strong sense of confidentiality
  • Excellent time management skills
  • Excellent data entry management
  • Proficient math skills
  • Strong verbal and written communication skills
  • Strong interpersonal and customer service skills required
  • Ability to multi-task, work under pressure and meet deadlines required
  • Must be within 20 miles of this location
  • Must be a U.S. Citizen

 

Company DescriptionDefense Support Services, Inc. is a stocking distributor of Aerospace hardware and fasteners. We have been growing in the past few years and looking for people who want to grow with us.Company DescriptionDefense Support Services, Inc. is a stocking distributor of Aerospace hardware and fasteners. We have been growing in the past few years and looking for people who want to grow with us.