Accounting Specialist

2 weeks ago

Chesterfield, United States VeregyLLC Part time
Job DescriptionJob Description

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying the Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place…start the application process today

Summary of Position Functions

The part-time Accounting Specialist is responsible for finance projects to include project initiation, contract reviews, expenditure tracking, invoicing, status reports, management of unbilled costs, percent complete updates and accounts receivable. Additionally, the Accounting Specialist is responsible for the billing system set-up and maintenance and acts as a back up to the Finance Manager.

Essential Position Functions

  • Enter invoices into project billing system.
  • Obtain and maintain sub-consultant COI files in project billing system.
  • Perform accounts receivable and project related accounts payable processes.
  • Reconcile difficult accounts and respond to vendor inquiries.
  • Update A/R collections dashboard.
  • Conduct or assist with banking responsibilities including processing and depositing incoming checks and assisting with the payment process.
  • Calculate consultant expanse incurred and coordinate payment of invoices.
  • Generate monthly invoices and update invoicing information in CCS.
  • Generate monthly Excel invoice listing by project for Principal/Finance Manager.
  • Prepare invoices for review in billing system by Project Managers; follow up with managers on any outstanding approvals.
  • Mail/e-mail monthly statements to customers and follow up on past due invoices.
  • Submit invoices for payment in company billing system and client billing system.
  • Review contracts for invoice and payment language accuracy and insurance requirements.
  • Create and maintain project phase templates and invoice formats.
  • Set up, enter, and maintain all DES projects, vendors and clients in billing system.
  • Maintain billing rate tables and set up client specific fee tables.
  • Check fee setup on incoming sub-consultant invoices and follow up with PMs on any related issues.
  • Verify project invoices for accuracy and project commitment and forward to PM’s for approval prior to client billing.
  • Maintain client, vendor and misc. (general) address and contact information.
  • Enter and maintain Certificates of Insurance information including setting up alerts for approaching expiration dates.
  • Assist in annual finance audit as requested.
  • Email DEL Sold and Billed information on a monthly basis.
  • Maintain inventory list of items in storage; retrieve from storage upon request.

Non-Essential Position Functions

  • Other duties as assigned.

Supervisory Responsibilities

  • None at this time.

Educational/Certification Requirement

  • Bachelor’s degree.

Knowledge, Skills and Abilities

  • Working knowledge of basic accounting principles.
  • Proficiency using MS Office and accounting software.
  • Ability to work effectively with cross-functional teams.
  • Understanding of the importance of confidentiality regarding company/affiliate information.
  • Ability to meet deadlines in a fast-paced, deadline driven environment.
  • Communication skills with all levels of an organization and outside vendors.
  • Analytical, methodical and precise in preparing and analyzing complex, high dollar spreadsheets.

Required Experience

  • 1-3 years’ experience in related field.

Benefits

  • Competitive Compensation.
  • Paid Holidays, Paid Sick Leave, and Paid Time Off.
  • Competitive Medical, Dental and Vision Plans.
  • 401k Retirement Plan with Matching Employer Contributions (%).
  • Employer Sponsored Life Insurance and AD&D Insurance.
  • Employer Paid Short- and Long-Term Disability Insurance.
  • Continued Education and Trade Certification Sponsorship (Specific Positions).
  • Company Branded Trucks Provided (Specific Positions).

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Veregy values diversity and is committed to building a workforce comprised of individuals with different backgrounds, experiences, and identities. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law. We strive to create an inclusive culture that empowers individuals to thrive, try new things, and grow together as one Veregy.

#Veregy

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