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Administrative Assistant- Fire Protection Company

4 months ago

Schaumburg, United States Nova Fire Protection Full time
Job DescriptionJob Description

We are seeking an Administrative Assistant to join our team

Responsibilities:

  • Work with Project Managers on daily tasks
  • Assist in bid coordination
  • Properly track job records and prepare weekly notes
  • Coordinate with vendors for scheduling and project status
  • Generate reports, as requested
  • Prepare and track bids, proposals, contracts, change orders, insurance certificates
  • Coordinate with customers with scheduling and project status
  • Work with other admins on initiatives and projects

Qualifications:

  • 3+ years experience
  • Strong communication skills
  • Strong Microsoft Excel and general computer skills
  • Strong work ethic
  • Organized and detail oriented with the ability to work independently
  • Experience with Monday.com
  • Experience with accounting and/or construction industry
  • Experience with ComputerEase software or other Construction accounting system like Timberline is a plus
  • Knowledge of parts for fire sprinklers, plumbing and other mechanical trades
  • Ability to adapt to change and handle multiple priorities
Company DescriptionNova Fire Protection is a professional fire sprinkler & fire alarm contractor specializing in design and installation. We install systems in all building types; from high-rises to hospitals, retail spaces, commercial offices, townhomes to single family homes. Our headquarters is a 25,000 sq ft. facility in Schaumburg, where we have a complete design department and fabrication shop. With over 35 years of experience in Illinois, we work on a vast variety of projects with a diverse clientele base of general contractors, engineering firms and architects in the Chicagoland area.Company DescriptionNova Fire Protection is a professional fire sprinkler & fire alarm contractor specializing in design and installation. We install systems in all building types; from high-rises to hospitals, retail spaces, commercial offices, townhomes to single family homes. Our headquarters is a 25,000 sq ft. facility in Schaumburg, where we have a complete design department and fabrication shop. With over 35 years of experience in Illinois, we work on a vast variety of projects with a diverse clientele base of general contractors, engineering firms and architects in the Chicagoland area.