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Program Coordinator Disaster Preparedness

2 months ago

Napa, United States On The Move Full time
Job DescriptionJob Description

On The Move has created and implemented innovative programming that challenges communities and local leaders to push beyond mediocrity and into excellence. Supported by a track record of results-oriented programming and in partnership with the hundreds of established community partners, On The Move works to unite communities and focus on the safety and inclusion of all people. If this inspires you – join the team

Benefits:

  • PTO: Year 1 = 3.5 hours, Year 2-3 = 5.5 hours, and Year 3+ = 7.5 hours per pay period. 
  • 16 Paid Holidays: Please refer to the OTM 2024-25 Calendar for a schedule of holidays.
  • Business Expenses: Pre-approved, work-related travel, and $60 monthly cell phone reimbursements.
  • Health Benefits: Full-time employees are eligible to receive health insurance through Kaiser and a pre-tax Flexible Spending Account (FSA/Childcare).
  • Retirement: Employee contributions to a 403b plan are optional. The agency matches up to $1,000 after 1st year of employment.

Job Description:

The Neighborhood Initiative (NI), a program of On The Move, aims to build neighborhoods where every child can claim a future in which all possibilities are real and attainable. The NI serves families in both Napa and American Canyon, running four core programs at 7 different school sites:

  1. Youth Leadership Academies, offering programming to youth from 4th to 12th grade.
  2. Family Resource Centers, at Napa Junction, Shearer, McPherson and Phillips Elementary
  3. Parent University, offering education and engagement opportunities to parents
  4. Napa County Recovery Center, programming to meet the needs that arise from community wide disasters

The Disaster Preparedness Program Coordinator will work with staff, youth and parent leaders to ensure outreach and education for disaster preparedness is met for vulnerable populations; immigrant, farmworker and refugee communities; households with Limited English Proficiency; Children, Youth and Senior Citizens with Limited English Proficiency.

The Coordinator will assist the Program Director in ensuring deliverables are met alongside completing reports and tracking program expenses. This position will also coordinate with partner agencies and On the Move’s initiatives to schedule outreach events, community training and educational events. And collaborate with state and local agencies, CAL OES and the Cities of Napa and American Canyon, to ensure communities are empowered and prepared for current and future disasters. The Coordinator will participate in strategies with partners, staff and targeted communities. The Coordinator will be responsible but not limited to, coordinating activities & providing training and education to service providers to better assess and serve the targeted communities.

ROLES AND RESPONSIBILITIES:

  • Organizes and coordinates the development of all events, outreach activities, meetings and materials/collateral, in the promotion and administration of the LISTOS California Statewide Program.
  • Administer, monitor and supervise all phases of operations and program development
  • Assess and evaluate services to inform, develop and refine program components
  • Work with the Program Director to record, track, and submit weekly/monthly reports and required information as necessary for grant purposes
  • Identify and analyze operational problems and implement corrective procedural changes
  • Develop and maintain collaborative relationships with key stakeholders, partners and colocated staff
  • Maintain timely and thorough documentation of services provided families for reporting and assessment purposes
  • Act as an advocate for and liaison between clients and other resource providers and organizations; collaborates with service providers, governmental and non-governmental agencies and other organizations and businesses
  • Share additional resources and/or referrals as needed
  • Organize and prepare information for meetings, briefings, and conversations with clients, staff and external partners. Some travel to meetings and/or events as needed during the weekday
  • Participate in trainings, supervisions and bi-annual performance reviews with the Program Director
  • Work closely with all internal program staff to provide relevant services
  • Perform other related duties as assigned

ADMINISTRATIVE / GENERAL:

  • Participate in Reflection, an organizational practice that supports learning
  • Attend School-site Meetings, Team meetings & Supervision meetings
  • Build and maintain positive working relationships with co-workers, and the public using principles of good customer service.
  • Greets, communicates, and treats all organization constituents with respect, dignity, and an attitude of service
  • Demonstrated commitment to Diversity Equity and Inclusion values and practices
  • Clear desire and absolute commitment to adhering to OTM’s principles, practices and culture
  • Additional duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • At least 2 years of experience in non-profit program development
  • Fluency in Spanish, both written and oral
  • Expertise in project management and program development
  • Strong ability to develop and maintain structures and systems
  • Relevant experience working with youth and families from different ethnic, cultural, social and economic backgrounds
  • Ability to organize, and prioritize work of self, individuals and teams
  • Ability to effectively manage risk, and respond effectively to a variety of changing situations
  • Strong communication skills including public speaking
  • Understanding of team development and community organizing skills
  • Understanding of the Napa and American Canyon communities
  • Capable of completing detailed documentation, paperwork and data entry
  • Ability to recognize one’s strengths and weaknesses and engage in ongoing development

PREFERRED SKILLS

• Oral and written fluency in Spanish and English a major plus

• Engage commitment of others and stimulates others to action

• Reliable transportation

• Attention to detail and being organized

• Microsoft Office Suite

• Results focused and sense of urgency for goal achievement

• Multiple, simultaneous projects and multi-tasking

• Fast paced environment

• Idea generation, innovative and creative problem solving

• Quick decision making in response to changing conditions

• Focus on building rapport and relationship building

ADDITIONAL NOTES

This is a grant funded position. Working under the supervision of the Program Director, the Program Coordinator provides programmatic and administrative support to help achieve the goals and objectives of the LISTOS California Statewide Program. The position ends on 12/31/2025, with the possibility of extending based on performance and future funding.

On The Move is an Equal Opportunity Employer (EOE). We utilize E-Verify to confirm eligibility for employment. Applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, genetics, gender identity or expression, disability status or veteran status.