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Administrative Assistant
4 weeks ago
Job Title: Administrative Assistant
Location: Mishawaka, IN
Department: Administrative
Job Type: Full-time
About United Petfood:
United Petfood is a private label producer of high-quality dry & wet pet food, biscuits and snacks. We are a Belgian family business with 25 high-tech pet kitchens in Europe and the US.
Joining us, means joining an international, passionate and driven team with one common goal: a healthy planet filled with healthy pets But it doesn’t stop there: we truly care about building encouraging, supportive, long-lasting partnerships, both inside as well as outside of our fast-growing family company. By only working with the very best ingredients and most innovative technology available, we ensure a spot in which you can grow, bloom and make thousands of pets happy worldwide
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office. This role will support managers and employees through a variety of tasks related to organization and communication.
Key Responsibilities:
- General Administrative Support: Perform general clerical duties including photocopying, faxing, mailing, and filing.
- Communication: Handle incoming calls and emails, providing information and redirecting as necessary.
- Scheduling: Manage calendars, schedule meetings, and coordinate appointments for the management team.
- Document Management: Prepare and edit correspondence, reports, and presentations. Maintain accurate and organized records and files.
- Office Management: Ensure the office environment is well-maintained and organized.
- Data Entry: Enter and update data in various databases and systems.
- Customer Service: Greet visitors and provide assistance as needed. Act as the point of contact for internal and external clients.
- Event Coordination: Assist in the planning and coordination of company events, meetings, and conferences.
- Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, and car rentals.
- Project Support: Assist with special projects as needed, providing administrative support to various departments.
Qualifications:
- Education: High school diploma or equivalent required; Associate’s degree or higher preferred.
- Experience: Proven administrative or assistant experience. Familiarity with office management procedures and basic accounting principles.
- Skills:
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Attention to detail and problem-solving skills.
- Ability to handle multiple tasks and prioritize effectively.
- Professional and courteous demeanor.
Physical Requirements:
- Ability to sit for long periods.
- Ability to lift and move office supplies and equipment as needed.
Working Conditions:
- Typical office environment with standard business hours.
- Occasional overtime may be required.
Equal Opportunity Employer:
- United Petfood Producers USA Inc. is an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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