Administrative Assistant

4 weeks ago

Mishawaka, United States United Petfood Producers USA Inc. Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Location: Mishawaka, IN

Department: Administrative

Job Type: Full-time

About United Petfood:

United Petfood is a private label producer of high-quality dry & wet pet food, biscuits and snacks. We are a Belgian family business with 25 high-tech pet kitchens in Europe and the US.

Joining us, means joining an international, passionate and driven team with one common goal: a healthy planet filled with healthy pets But it doesn’t stop there: we truly care about building encouraging, supportive, long-lasting partnerships, both inside as well as outside of our fast-growing family company. By only working with the very best ingredients and most innovative technology available, we ensure a spot in which you can grow, bloom and make thousands of pets happy worldwide

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office. This role will support managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

  • General Administrative Support: Perform general clerical duties including photocopying, faxing, mailing, and filing.
  • Communication: Handle incoming calls and emails, providing information and redirecting as necessary.
  • Scheduling: Manage calendars, schedule meetings, and coordinate appointments for the management team.
  • Document Management: Prepare and edit correspondence, reports, and presentations. Maintain accurate and organized records and files.
  • Office Management: Ensure the office environment is well-maintained and organized.
  • Data Entry: Enter and update data in various databases and systems.
  • Customer Service: Greet visitors and provide assistance as needed. Act as the point of contact for internal and external clients.
  • Event Coordination: Assist in the planning and coordination of company events, meetings, and conferences.
  • Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, and car rentals.
  • Project Support: Assist with special projects as needed, providing administrative support to various departments.

Qualifications:

  • Education: High school diploma or equivalent required; Associate’s degree or higher preferred.
  • Experience: Proven administrative or assistant experience. Familiarity with office management procedures and basic accounting principles.
  • Skills:
    • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
    • Excellent written and verbal communication skills.
    • Strong organizational and time-management skills.
    • Attention to detail and problem-solving skills.
    • Ability to handle multiple tasks and prioritize effectively.
    • Professional and courteous demeanor.

Physical Requirements:

  • Ability to sit for long periods.
  • Ability to lift and move office supplies and equipment as needed.

Working Conditions:

  • Typical office environment with standard business hours.
  • Occasional overtime may be required.

Equal Opportunity Employer:

  • United Petfood Producers USA Inc. is an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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