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Conference Services Assistant

2 months ago

Mishawaka, United States Bethel University Full time
Job DescriptionJob Description

BETHEL UNIVERSITY

PART-TIME CONFERENCE SERVICES ASSISTANT


The Assistant will provide support with planning and execution for aspects of on-campus events and conference needs. Works directly with the Director of Conference Services.


Job Responsibilities

  • Maintain up to date records of all activities and transactions for all conferences/events.
  • Assist Director of Conference Services with planning and executing events, including setup and tear down.
  • Coordinate with vendors for rental and/or purchases of additional resources as needed.
  • Present a good image of the University through appearance, pleasant demeanor, helpful disposition, positive and responsive attitude, and actions.
  • Must perform the following administrative tasks associated with conferences:
    • Conference participant check-in and check-out, i.e., room key distribution and collection.
    • Inspect rooms prior to and after conferences, including distribution and collection linen if necessary.
    • Report maintenance needs to include the submission of work orders.
    • Be a convenient and reliable resource and reference person for conference contacts and participants if needed.
  • Must perform the following administrative tasks associated with 24-hour rollover:
    • Inspect rooms after they are vacated by conference groups.
    • Re-inspect rooms after work is completed to verify a room is ready for occupancy.
  • Must be knowledgeable and able to articulate and implement University policies, rules, and regulations; must also have a working knowledge of campus and community resources.
  • Must have demonstrated the willingness to accept supervision, the ability to follow directions, the capability to work under pressure and work as a team.
  • Must demonstrate excellent public relations and customer service skills.
  • Maintain accurate key inventory records and request re-keys in a timely and efficient manner.
    • Maintain up to date calendar of all events, conferences, and camps.
    • Ensure that meeting rooms are set-up with requested amenities and AV devices.
  • Applicants are required to work up to 20 hours per week, including some early mornings, some evenings, some weekends, and on call/duty if needed.
  • Conference Assistants report directly to and are supervised by the Director of Conference
  • Other duties as assigned by the Director of Conference Services.

Job Requirements and Experience

  • Driver's license required.
  • High School Diploma required. College degree preferred.
  • The ideal candidate will have some experience with event planning and execution, or hospitality services.
  • The position will require the ability to perform physical tasks such as the setup of tables, chairs, signage, and other conference services requirements.
  • The position requires a detail driven individual who will engage well with people.
  • Proficient in Microsoft office products.
  • Ability to learn event management software including but not limited to
    • YaRooms
    • School Dude
    • Star Rez

About Bethel University

The mission of Bethel University, affiliated with the Missionary Church denomination, is to be a community of learners building lives of commitment for leadership in the Church and world. Bethel's liberating academic programs challenge the mind, enlarge the vision, and equip the whole person for lifelong service.

Launched in 1947, Bethel is urban situated in the northern Indiana region hosting 250,000 residents, seven colleges (including Notre Dame), the 2nd largest shopping district in the state of Indiana, 15,000 businesses, 50 parks, and beautiful riverwalk developments in South Bend and Mishawaka. Resort venues on Lake Michigan are 45 minutes away. The university community is composed of about 1,500 traditional and adult/graduate students from 35 states, 90 students born outside the United States, and 225 full-time employees. Bethel also hosts more than 8,000 guests annually to arts productions, 25,000 annually in conference services, and many thousands of community members in support of 40 national athletic championships.

Bethel's 20,000 alumni occupy 49 states and 64 world areas and enjoy a medical school acceptance rate double the national average, 100% job placement rate in Nursing whose program was ranked No. 7 in the United States, a Top 4% finish nationally in competitive math performance tests, and 100% pass rate every year on the national performance standard for a unique academic major in American Sign Language.


For more information visit our website at www.bethelunviersity.edu


Bethel University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle Covenant and to enforce a religiously based statement of responsibilities for all University employees. Women and minorities are encouraged to apply. Bethel University, as an educational institution operating under the auspices of the Missionary Church, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).



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