![SISTERS OF THE HOLY CROSS INC](https://media.trabajo.org/img/noimg.jpg)
Assistant to the President
1 month ago
Main Function:
Ensures the quality performance of the President’s office through project management and specific administrative duties. Serves as recording secretary to the Board of Directors and Executive Committee of four CSC-sponsored Corporations, the CSC Leadership Team and Extended Leadership Team, and the General Stewardship Committee. Provides technical and administrative support to the coordinating committee of the General Chapter. Serves as coordinator of service committees for the General Chapter. Serves as recording secretary of General Chapter.
ESSENTIAL FUNCTIONS
Presidential Support Responsibilities:
- Assumes responsibility for effective and efficient office operations of the President’s office and Leadership Team offices.
- Maintains President’s calendar, schedules appointments without prior clearance.
- Maintains working files for reference/retrieval process.
- Screens and channels incoming calls, takes and prioritizes messages. Takes messages in absence of President; determines whether to hold, refer or contact President.
- Establishes and maintains departmental files for office of the President.
- Serves as liaison between President and subsidiary boards, senior management and leadership, and external consultants.
- Assists President and General Leadership Team in following up on tasks/projects resulting from Leadership Team meetings.
- Coordinates preparation of annual Rome Report and every five-year Rome Report.
- Prepares appropriate documents in preparation for Exclaustration and Dispensation for sisters.
- Maintains total confidentiality and privacy in all matters concerning the Office of the President, the Leadership Team, and other members of the Congregation.
- Maintains “tickler file” of annual and occasional activities and responsibilities of the President’s Office.
Administrative Responsibilities:
- Prepares annual budget detail for development of annual administrative budgets for the following cost centers for President’s review: General Administration, Extended Leadership Team and General Chapter.
- Reviews monthly-quarterly budget variances and makes recommendations for implementing corrections.
- Conducts performance appraisals within appropriate time frame.
- Establishes and maintains timely and consistent communication with the administrative support staff in order to provide effective flow of information.
- Maintains the President’s Office Manual.
- Obtains information, compiles data, conducts research, maintains records and prepares reports, as needed.
Corporate Recording Secretary Responsibilities:
- Serves as recording secretary to the Board of Directors of the following Corporations:
- Sisters of the Holy Cross, Inc.
- Holy Cross Ministries of Utah
- Academy of the Holy Cross
- Heritage and Research Center at Saint Mary’s
- Develops quarterly and special meeting agendas, prepares resolutions, recommendations and necessary supporting documentation. Organizes all material into effective format for presentation to members.
- Records and transcribes official records of meetings; obtains required signatures; follows through on decisions and discussion to ensure that recommendations are implemented by appropriate person(s).
- Prepares board certified resolutions, obtains required signatures and distributes to appropriate parties.
- Oversees index of resolutions for each corporation.
- Assumes responsibility for all corporate records relative to members and terms of office for Board of Trustees of subsidiary corporations. Maintains working file of various boards, including terms and reappointments according to by-laws.
- Maintains corporate records books for each corporation and is responsible for presentation to auditors at time of annual audit review.
- Reviews and approves expenses relating to meeting functions.
Leadership Team and Extended Leadership Team Recording Secretary Responsibilities:
- Develops agendas, obtains material and organizes into effective format.
- Records and transcribes official records of monthly Leadership Team meetings, Extended Leadership Team meetings, and related Committees served by the President; obtains required signatures; follows through on decisions and discussions to ensure that recommendations are implemented by appropriate person(s).
- Prepares task list for Leadership Team of projects/tasks assigned at Leadership Team meetings.
- Maintains Leadership Team and Extended Leadership Team record books.
- Oversees index of resolutions and actions.
- Reviews and approves expenses relating to meeting functions.
General Stewardship Committee Recording Secretary Responsibilities:
- Assists with agenda preparation and meeting materials.
- Records and transcribes official records of annual General Stewardship Committee Meeting.
- Assists President in responding to annual recommendations made by all Stewardship Committees.
General Chapter Responsibilities:
- Arranges for meetings of coordinating committee of General Chapter, including teleconference set up. Arranges lodging and dietary services, if required.
- Serves as recording secretary for coordinating committee of General Chapter.
- Serves as coordinator of service committees for General Chapter. Schedules and leads monthly logistics planning meetings.
- Records and transcribes official records of General Chapter meetings, obtains required signatures and follows through with required archival.
- Maintains official records for General Chapter and presents to Archives and Records.
- Reviews and approves all expenses relating to General Chapter.
MINIMUM QUALIFICATIONS
Education:
High school graduate. Bachelors or Paralegal Degree preferred.
Experience:
Minimum 7 years advanced secretarial or paralegal experience required with two at executive level with significant exposure to senior level management. Corporate Board and paralegal experience preferred. Knowledge of business terminology. Notary Public preferred.
Supervision:
Non-exempt office employees.
Budget Responsibility:
Responsible for projecting, managing and monitoring department budget; has authority to sign-off on approved budget items within the department.
Computer Skills:
Proficient knowledge of Microsoft Word, Excel, PowerPoint and Zoom. Knowledge of electronic mail systems in PC LAN environment.
-
Office Assistant
3 months ago
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionBethel University has an immediate opening for a part-time Office Assistant working in the Student Development Office.25 Hours Per WeekThe Office Assistant will provide administrative support to the Student Development Office and Department of Religion and Philosophy. You will directly assist the Vice President for Student...
-
Graduate Assistant
3 months ago
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionThe graduate assistant men's volleyball coach will assist the head coach in all phases of recruiting potential student-athletes. Including, but not limited to; strength and conditioning planning and coordination, academic monitoring, social media engagement, home and away match logistics, etc. The graduate assistant coach(s)...
-
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionPosition: Administrative Assistant for Sciences and NursingPart time, 30 hours per week. Benefit eligibleDescription: The Administrative Assistant to the Sciences and Nursing is responsible to work under the direction of the Dean of Nursing (DON) to facilitate the operation of the School of Nursing and the Departments of Biology...
-
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionBethel University is looking for a driven, detail-oriented professional to serve as Administrative Assistant, providing support for the Deans and Faculty in the Division of Humanities and Social Sciences.Essential Job Functions:Provides confidential administrative support to the deans and members of faculty. Collects and...
-
Audio-Visual Field Engineer
5 days ago
Mishawaka, Indiana, United States Inter Technologies Corporation Full timeInter Technologies Corporation (ITC) specializes in delivering high-quality audio-visual integration solutions. Our flexible approach allows us to execute and provide ongoing support for extensive installations across North America. As a family-owned and operated enterprise, ITC is experiencing rapid growth, and we are looking for dedicated professionals to...
-
Urology Physician
4 weeks ago
Mishawaka, United States The Curare Group Full timeJoin a well established physician network in Northern Indiana adding to their growing practice. Family-friendly community offering a lower cost of living with affordable housing and easy access to Chicago. The compensation package includes competitive salary with loan assistance, full benefits and relocation assistance. Call today for more details! Hospital...
-
Urology Physician
1 month ago
Mishawaka, United States The Curare Group Full timeJoin a well established physician network in Northern Indiana adding to their growing practice. Family-friendly community offering a lower cost of living with affordable housing and easy access to Chicago. The compensation package includes competitive salary with loan assistance, full benefits and relocation assistance. Call today for more details! Hospital...
-
Pie Production
2 weeks ago
Mishawaka, United States SpartanNash Full timeAt SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, "I can't live without them." Our SpartanNash family of Associates is 17,000 strong,...
-
Box Truck Driver
3 months ago
Mishawaka, Indiana, United States SpartanNash Company Full timeAt SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, "I can't live without them."Our SpartanNash family of Associates is 17,000 strong,...
-
Box Truck Driver
6 days ago
Mishawaka, United States Martin's Super Markets Full timeAt SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, "I can't live without them." Our SpartanNash family of Associates is 17,000 strong,...
-
Strategic Financial Consultant
5 days ago
Mishawaka, Indiana, United States The Ladders Full timeCompany Overview: The Ladders is committed to fostering growth and development within its workforce, clients, partners, and communities. Our foundation is built on trust, integrity, respect, accountability, and teamwork. We believe that aligning our business goals with personal aspirations and core values is essential for sustainable growth and success....
-
Anesthesiology Physician
1 month ago
Mishawaka, United States The Curare Group Full timeAnesthesiologist opportunity in Northern Indiana to join a growing practice. Family-friendly community offering a lower cost of living with affordable housing and easy access to Chicago. The compensation package includes competitive salary with loan assistance, full benefits and relocation assistance. Call today for more details! Hospital Employee . Annual...
-
Nursing Recruitment Coordinator
1 month ago
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionPosition: Nursing Recruitment CoordinatorDescription: The NRC is a staff position responsible to work under the direction of the DON and in collaboration with the CBM, CPNP, and CGC.Qualifications: University degree required. RN licensure preferred.Appointment: This appointment is made by the Dean of Nursing (DON) and the Vice...
-
Resident Director
3 months ago
Mishawaka, United States Bethel University Full timeJob DescriptionJob DescriptionBethel University has three immediate openings for Resident DirectorsOne male director and two female directorsJob Title: Resident Director Date: Fall 2024Department: Student DevelopmentReports To: Director for Residence Life (females) & Director for Community Life (males)BASIC FUNCTION:Facilitates a residential area environment...
-
Cashier
4 weeks ago
Mishawaka, United States Martin's Super Markets Full timeAt SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, "I can't live without them." Our SpartanNash family of Associates is 17,000 strong,...
-
Audio-Visual Field Engineer
5 days ago
Mishawaka, Indiana, United States Inter Technologies Corporation Full timeInter Technologies Corporation (ITC) specializes in providing top-tier audio-visual integration services. Our flexible framework allows us to execute and support extensive installations across the United States, Canada, and Mexico. As a family-owned and operated enterprise, ITC is rapidly expanding, and we are looking for dedicated professionals to enhance...
-
Sales Associate
1 month ago
Mishawaka, United States The Children's Place Full timeLocation: Mishawaka, IndianaJob Summary:The Sales Associate will be responsible for supporting the Store Leadership Team to achieve all company goals and initiatives. The Sales Associate will model and maintain excellent customer service with effective communication, product knowledge, and appropriate selling techniques. The Sales Associate will maintain...
-
PT Sales Associate
4 weeks ago
Mishawaka, United States The Lovesac Company Full timeJob Details Job Location University Park Mall - Mishawaka, IN Position Type Part Time Education Level High School Salary Range $15.00 - $15.75 Hourly Travel Percentage Negligible Job Shift Any Job Category Sales Description We LOVE that you are interested in learning more about this role and what makes Lovesac unique! WHO we are? Here at Lovesac, our...
-
CF Speech Language Pathologist
4 weeks ago
Mishawaka, United States The Stepping Stones Group Full time*School-Based Openings for the upcoming school year in Mishawaka, IN, start your career with SSG!* •The Stepping Stones Group provides all CF Speech Language Pathologists with unparalleled support! We will surround you with responsive and supportive clinical leaders, provide you with meaningful interactive opportunities, and give you access to our...
-
Staff Nurse LPN
2 months ago
Mishawaka, United States SISTERS OF THE HOLY CROSS INC Full timeJob DescriptionJob DescriptionVision for Person Directed LivingPerson Directed Living (PDL) shapes and informs the ways we care for and serve the Sisters of the Holy Cross in their living communities and for one another as a team. Team members will create an environment that is life-giving, respectful, safe and clinically appropriate for Sisters honoring the...