Accounts Payable Specialist

1 month ago

Louisville, United States Dant Clayton Corporation Full time
Job DescriptionJob Description

Job Summary:

The Accounts Payable Specialist manages the company's outgoing payments to vendors, suppliers, etc. Verifies vendor invoices, matches invoices with purchase orders and process payments promptly. Will also manage expense reporting and reimbursements within the organization. Handles billing discrepancies and maintains payment records. The Accounts Payable Specialist plays a key role in a company's financial health.

Duties & Responsibilities:

  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
  • Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensures all invoices are coded and contain the appropriate signing authority.
  • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
  • Manages the company’s expense reporting process which includes ensuring the timely reimbursement of approved expenses.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Performs monthly reconciliations of the Accounts Payable and PO Accrual general ledger accounts.
  • Records entry of, verifies documentation for, and distributes petty cash.
  • Calculates and reports sales tax based on paid invoices.
  • Supports interim and end of year audit functions.
  • Assists in streamlining and improving the accounts payable process.
  • Filing as needed for functions within the role.
  • Cross-train with other Finance/Accounting team members to support and provide back-up as needed.
  • Other duties and special projects and tasks as directed.

Requirements:

  • Bachelor’s degree in finance, Accounting or Business; advanced degree a plus. Will also consider certain combinations of education and relevant experience.
  • Certified Accounts Payable Professional (CAPP) certification preferred.
  • A minimum of five years of hands-on accounts payable experience is required.
  • Hands on experience managing expense reimbursements is required.
  • Accounts payable experience in the construction and/or manufacturing industry is highly preferred.
  • Must be able to multi-task and thrive in a challenging environment to meet deadlines.
  • General accounting knowledge.
  • Proven experience managing vendor relationships.
  • Proficiency in MS Office, with intermediate knowledge in Excel
  • Has knowledge of commonly used concepts, practices, and procedures within construction including change orders, cost to completes, WIPs, project scheduling/management, etc.
  • Ability to prioritize assignments, follow through on commitments, and take ownership for individual and/or team results.
  • Solid understanding of accounting principles and financial reporting standards.
  • Proficiency in accounting / ERP software (CSI preferred) and MS Office Suite (particularly Excel).
  • Strong data management skills and the ability to boil down data to useful information.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams.
  • Basic knowledge of inventory accounting principles is preferred.
  • Enthusiasm for learning and developing accounting and information systems skills within the construction and manufacturing industry.
  • This position may require you to work in excess of normal business hours during periods of peak business demands, special projects, financial closings, etc.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.

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