Accounts Receivable Specialist

3 weeks ago


Los Angeles, United States Powerfull Systems Inc. Full time $18 - $25
Job DescriptionJob Description

Our company is currently seeking ​an Accounts Receivable Specialist to join our team You will be responsible for preparing and examining financial records for our company.

DUTIES & RESPONSIBILITIES:

· Continually review all the steps in the billing and collection process for efficiency and cost effectiveness.

· Prepare spread sheets and reports related to collections, as directed by the Controller

· Manage the status of accounts and balances and identify inconsistencies

· Update accounts receivable database with new accounts or missed payments

· Ensure all clients remain informed on their outstanding debts and deadlines

· Contact and discuss company invoices and financial obligations with the related client in the process of billing and/or collecting receivables from the client

· Provide solutions to any relative problems of clients

· Collections calls on a weekly basis for money due

· Send monthly statements to customers

· Write thorough reports on billing activity with clear and reliable data

· Input selected data into QuickBooks for input to customer and job files.

· Maintain the opening and closing of all jobs.

· Review AR statements for open and unbilled costs.

· Ensure that all records relating to and flowing through this function are filed properly and accessible only by authorized personnel

· When requested, train other employees.

· When necessary and requested by supervisor, assist other office personnel.

· Perform all other tasks assigned by your supervisor. Maintain SOV & monthly billing, adhere to schedules and deadlines.

· Reconcile approved estimate jobs with Labor Resource.

· Ensure that all jobs listed are on a billing schedule

· Increased involvement with analysis

· Run Reports such as: Open SO Status, Job Progress vs. Estimate, Unbilled Cost by Job, AR Aging & others as assigned.

· Ensure that Service Billing is being billed and closed in a timely manner

· Maintain collection report accounts should not be allowed to go over 60 days

· If required cover phones when the front desk needs assistance. Ensure that all phone calls are answered within three rings and answers with a polite, “Good morning (or afternoon), Powerfull Electric, how may I help you?”

· As needed when at the front desk, greet visitors with a smile and a positive attitude. Immediately report any suspicious visitors to management. The visitor policy and sign in sheet should be enforced. The front desk should never be left unattended

Company DescriptionAbout Powerfull Systems Inc.:
Powerfull Systems offers a range of valuable services and benefits to Direct Clients, Architects, General Contractors, Designers, Electricians, and other professionals in the trade. Our lighting systems, AV systems, shading systems, and custom window treatments can be installed on any residential or commercial building. Our systems offer full control from wall or tabletop keypads, as well as your mobile device, meaning you are always in touch with your system.

The knowledge and experience acquired by having had the opportunity to constantly cater to an exclusive selection of high-end clients, award-winning Architects, top-notch Interior Designers, savvy Decorators, and other qualified Industry Partners, allows us to consult, design, install, program and integrate a wide variety of lighting and shading systems like no one else.Company DescriptionAbout Powerfull Systems Inc.:\r
Powerfull Systems offers a range of valuable services and benefits to Direct Clients, Architects, General Contractors, Designers, Electricians, and other professionals in the trade. Our lighting systems, AV systems, shading systems, and custom window treatments can be installed on any residential or commercial building. Our systems offer full control from wall or tabletop keypads, as well as your mobile device, meaning you are always in touch with your system.\r
\r
The knowledge and experience acquired by having had the opportunity to constantly cater to an exclusive selection of high-end clients, award-winning Architects, top-notch Interior Designers, savvy Decorators, and other qualified Industry Partners, allows us to consult, design, install, program and integrate a wide variety of lighting and shading systems like no one else.

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