Administrative Assistant

4 weeks ago

Upper Marlboro, United States 1st Choice, LLC Full time
Job DescriptionJob Description

Job Summary: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to work independently with minimal supervision. The Administrative Assistant will perform a wide range of administrative and office support tasks to facilitate the smooth functioning of the organization.

Responsibilities:

  • Serve as the primary point of contact for internal and external stakeholders, including answering phone calls, responding to emails, and handling inquiries promptly and professionally.
  • Manage calendars, schedule appointments, and coordinate meetings and conference calls.
  • Prepare and distribute memos, reports, and correspondence.
  • Maintain and organize physical and electronic files and records.
  • Assist in the preparation of presentations, reports, and documents.
  • Arrange travel and accommodations for staff members and executives.
  • Coordinate and organize company events, including meetings, conferences, and team-building activities.
  • Assist with budget tracking and expense management.
  • Order and maintain office supplies and equipment.
  • Manage and update databases and contact lists.
  • Perform general clerical duties, such as photocopying, scanning, and filing.
  • Handle sensitive and confidential information with discretion.
  • Liaise with other departments and external partners to ensure smooth communication and collaboration.
  • Support the HR department with tasks such as onboarding new employees and maintaining personnel records.
  • Provide administrative support to executives as needed.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree is a plus.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational and time management skills.
  • Attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality.
  • Strong problem-solving skills.
  • Ability to work independently and as part of a team.

Requirements 

  • High school diploma or equivalent
  • Interpersonal communication, writing skills, and highly organized
  • At least 1 year of Customer Service experience
  • Must be able to lift and carry 50 lbs. for 25 yards
  • Ability to work independently with minimal supervision
  • Owns a vehicle with a valid Maryland Driver's License
Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.

At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.\r
\r
At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.

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