Executive Assistant

4 weeks ago

Boston, United States Russell Tobin Full time
Job DescriptionJob Description

Our client, a global financial company, is seeking an Executive Assistant to support their executive leadership team in Downtown Boston, MA.

Pay Rate: $30.00 to $37.00 per hour depending on experience

Location: Working full-time on site in downtown Boston, MA

Schedule: Monday through Friday 8am to 5pm

Duration: 1 year contact role

Responsibilities:

  • Typical duties include scheduling meetings and conferences, preparing presentations, internal and external communications, travel arrangements, expense reports and invoice management, coordinating department programs and conference rooms, office support and special events or conferences.
  • Responds to ad hoc requests and handles small projects such as filing, copying and expenses.
  • Daily communication with team members in locations across the globe.

Required Qualifications

  • 5 years of administrative experience supporting executive level leadership.
  • Proficiency with Microsoft Word, Excel, Outlook and Teams.
  • Capacity to multi-task, quickly change direction, independently prioritize work in order to support multiple people and develop efficiencies.
  • Ability to anticipate business needs, use independent judgment and have a demonstrated aptitude for discretion while accessing and handling sensitive information.
  • Experience with arranging and booking complex travel.
  • Experience working in a fast-paced environment and ability to remain calm under pressure.
  • Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
  • Excellent written and verbal communication skills are essential.
  • Attention to detail will be critical to all aspects of this role and its responsibilities.
  • Bachelor’s degree or associate degree preferred.
  • Experience with software programs such as Ariba Buyer, Axiom, and Concur preferred.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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