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Tax Office Administrator

5 months ago

Charlotte, United States AMBASSADORS BTS INC Full time
Job DescriptionJob Description

We are seeking an Tax Office Administrator to join our team You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems (electronic and manual)
  • Maintain the Office Management System, databases, project trackers to be current and accurate.
  • Assembly and mailing of tax returns, electronic and hard copy, notices and various other tax related items.
  • Provide responsive, accurate, and approachable customer service. 
  • Providing administrative support including but not limited to: typing and formatting documents and scanning and filing documents.
  • Ability to receive and perform work in an electronic environment and coordinate with manual processes.
  • Various other duties as assigned.
  • Physical requirements consist of but are not limited to; Ability to be mobile throughout the workday, including standing and sitting, up and down throughout assembly; Ability to also sit and/or stand for extended periods of time.

CANDIDATES MUST POSSESS THE FOLLOWING:

  • Experience in tax services environment preferred.
  • Knowledgeable of the basic principles of accounting preferred.
  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
  • Some Bookkeeping and/or QuickBooks Online Experience preferred.
  • Strong technology skills using Microsoft Office (Word, Excel, PowerPoint, and Outlook at a minimum, more applications, including Adobe, preferred).
  • Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously.
  • Ability to multi-task, work well under pressure and prioritize responsibilities required.
  • Ability to work flexible and weekend hours when required and often without advance notice. Usually, these hours are February 1 to April 15 and September 1 to October 15).
  • Strong interpersonal and relationship building skills.
  • Team player with a positive "can-do" approach.
  • Ability to maintain strict confidentiality required.
Company DescriptionAmbassador's Business & Tax Services Inc..
Full service accounting and tax firm.
We provide accounting services, business consulting, payroll service, tax preparation, tax planning, and tax resolution.Company DescriptionAmbassador's Business & Tax Services Inc..\r
Full service accounting and tax firm.\r
We provide accounting services, business consulting, payroll service, tax preparation, tax planning, and tax resolution.