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Office Coordinator

1 month ago

Lee's Summit, United States The Summit Church of Lee's Summit Full time
Job DescriptionJob Description

The Summit Church

Job Title: Office Coordinator

Status: Permanent, full-time, exempt

Reports to: Chief Financial Officer or Executive Pastor Ops?


Purpose

The Office Coordinator will be a professional responsible for coordinating the day to day operations of the front office and reception area. Your role is to create and maintain a pleasant work environment and ensure a high level of organizational effectiveness, communication and safety.


Outcomes

  • Database management

    • Be the subject matter expert for the database used to manage information about members and visitors to the church and ensure accuracy of the information in that database

    • Provide lists, information and statistics as requested to support operations and needs of departments

    • Be a part of planning and execution of events and campaigns that are requested by Leadership

    • Stay up to date on training and developments related to database management and related activities

  • Organization

    • Organize office layout and be responsible for par levels of office supplies, stationary, copy paper and other office supplies necessary for efficient operation

    • Manage contract negotiation with office vendors and service providers

    • Maintain the primary calendar for events occurring on and off site to allow for appropriate staffing and coordination between departments.

  • Front office responsibilities

    • Accept mail and deliveries on a daily basis and distribute to appropriate parties

    • Collect outgoing mail, affix appropriate postage and deliver to the post office

    • Greet all visitors and assist in connecting them with the appropriate staff member

  • Other Duties

    • Work with Communications to ensure deliverables are complete and provided to the correct department

    • Provide support to the Chapel Ministry for any needs they may have related to the music and printed materials

    • Answer the phone as required

    • Assist the Executive Assistant with duties as requested


Qualities and skills

  • A heart for Christ and the mission of the church

  • Excellent written and verbal communication skills

  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

  • Proficiency with office productivity tools and an aptitude for learning new software and systems

  • Flexible team player, willing to adapt to changes and unafraid of challenges

  • Ability to maintain confidentiality of information related to the company and its employees