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Executive Assistant

3 months ago

Raleigh, United States HighRise Repair, Inc Full time
Job DescriptionJob Description

Executive/Personal Assistant

Job Title: Executive/Personal Assistant

Hours: Part-time, 30 hours per week. Flexible work schedule

Location: Raleigh, NC - home office & downtown office

Pay/Benefits: $22 per hour start

 

Experience:

At least two years of assistant or admin type work experience required

Highly desired - specific experience providing direct support to executive or equivalent business leader(s).

College/Higher Education degree requested

Brief Description:

As an EPA, you will provide direct support to the CEO on a daily basis.

The successful candidate is driven to do an amazing job no matter the task. They are high energy, productivity driven, self-motivated, always positive/upbeat, able to take and execute upon directions, an impeccable listener, of a systems/processes mindset, comfortable with high-level tasks, and generally willing to do anything (within reason of course) to help achieve the goals and long term vision of the company..

Note that we are looking for someone who wants to execute and grow within the specific role of Executive/Personal Assistant over the medium to long term - 2+ years at a minimum.

Responsibilities:

1. Executive support - This underpins everything you do. Above all else, your job is to free the CEO’s time to work on executive level tasks. This means doing whatever is necessary in support.

2. Personal support - Part of freeing the CEO’s time to serve the business will be alleviating personal time tasks. This will include taking select meetings, calendar mgmt, bill payment, vendor relations for personal or other business real estate, appt scheduling, reminders, etc.

3. Various HR and Admin Roles - Create and manage all new job postings (initial candidate and subsequent phone screening, making interview arrangements), posting company announcements, etc.

4. Calendar Mgmt - Set various appts, meetings, etc. This will include both business and personal items.

5. Email Inbox Mgmt - Perform daily filtering of CEO email - direct response, redirection to appropriate team members, etc.

6. Executive KPI Reporting - provide daily/weekly/monthly updates for all agreed upon business KPIs within our executive KPI dashboard.

7. Misc Projects/Tasks - Set travel arrangements, vendor communication, coordination of VIP sample requests, topical research, etc.

8. General Manager support - As needed and where time allows, provide support to the GM for some of these same tasks.

Requirements:

- Extremely trustworthy and dependable

- Positive attitude and “no drama” approach to everything you do

- Pulls joy from helping and serving others

- Attention to detail and highly organized

- Patient and understanding with an “even keel” demeanor. Asks questions to reveal the root of any problem so that it can be fixed.

- Excellent written and verbal communication skills. You will be representing the CEO and company often. If you are not highly confident in your ability to write, speak, and communicate clearly and effectively, this position will not be a good fit.

- Comfortable with being bold and assertive when the time calls for it

- Ability to move fast and change tasks throughout the day

- Technically savvy. This means you understand how to use all basic office software and tools such as Microsoft Office, Google Drive and associated Business Suite, Gmail, Google calendar, online conferencing tools such as Skype and/or Zoom, project management tools (e.g. Trello), CRM, etc

- Ability to make yourself available when needed (within reason) to the CEO

 

 

Company DescriptionExterior building services providing waterproofing and all exterior repair needs. High rise buildings in and around Raleigh.Company DescriptionExterior building services providing waterproofing and all exterior repair needs. High rise buildings in and around Raleigh.