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Operations Associate

2 months ago

Arlington, United States IDS International Full time
Job DescriptionJob Description

OBO Operations Associate

Why IDS?

IDS believes in resolving conflict and building innovative approaches to do so. Combining operational expertise with an intimate understanding of today’s greatest challenges to bring our customers the solutions required for success in a complex and multidimensional world. We tailor solutions for a diverse range of government, military, nonprofit, and public-sector clients.

IDS International is looking for a full-time Operations Associate. This individual will support the day-to-day activities for all worldwide personnel movements located overseas. Day-to-day activities include, but are not limited to documentation management, obtaining visas & passport information, ordering uniforms, scheduling travel arrangements, coordinating vaccinations and medical preparations, assisting with obtaining security clearances, and other related activities related to deployment. The workload on this project is typically fast-paced and high-volume.

This position must demonstrate subject matter expertise and strong professional judgment in a variety of proposal, contractual and marketing concepts, practices, and procedures. You will need to rely on your experience and judgment to plan and accomplish goals. The individual in this role will collaborate and coordinate on the collective PMO work effort with other employees, as necessary. A high degree of autonomy, authority, and control is required.

Responsibilities:

  • Processes paperwork for new hires and rehires in conjunction with the HR department.
  • Assists with recruiting, hiring, coordinating monthly training forums and deployments of Site Security Personnel (SSP).
  • Coordinates with the IDS security department to ensure all the SSP's security clearances are in full compliance with contract security clearance requirements.
  • Coordinates the processes for requesting/submitting visa applications, visa authorization letters and passport applications for employees deploying on OBO/CSM contracts.
  • Handles and/or expedites employee issues to include payroll, health insurance, workers compensation, and emergency issues (medical evacuations) that may arise on behalf of personnel deployed overseas.
  • Prepares correspondence, justifications, and other queries to support day-to-day operations internally within IDS/Program and externally with the US State Department.
  • Manages files, spreadsheets and databases for all active and inactive personnel associated with the OBO program.
  • Reviews and analyzes logistical invoices for contract compliance.
  • Ensures authorizations are approved, receipts are captured, and reviews documentation prior to Program Manager’s (PM) or Deputy Program Manager’s (DPM) approval.
  • Monitors cost effectiveness of purchase orders for uniforms, airline tickets, housing, local transportation, medical examinations, and immunizations.
  • Evaluates and recommends ways to improve the effectiveness and efficiency of work operations in a program or support setting.
  • Serves as a liaison for between IDS Program Management Office (PMO) and Department of State officials to respond to administrative and programmatic issues.

Required Qualifications:

  • Bachelor’s degree or equivalent experience
  • 1+ years of experience supporting complex programs
  • Able to obtain and maintain a security clearance

Preferred Qualifications:

  • Bachelor’s degree in Political Science and/or Government/Inter-agency Studies and/or National Security & Strategic Studies
  • Experience supporting the State Department
  • Experience supporting deployed personnel

Computer Skills:

  • Proficiency in all Microsoft Office products.

IDS’s competitive benefit package starts you off out on the right foot. Eligibility begins day one.

  • Health and Well-being - 100% of employee medical and other insurance premiums are paid by IDS.
  • Financial Future – 401(k) with an industry-leading match and no waiting period. You are fully vested in all contributions from the start.
  • Paid Leave – IDS provides unlimited paid time off.
  • Professional Development – networking opportunities, informal mentoring, education reimbursement and access to thousands of online professional development resources.

Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds, but may vary depending on the position. Regular and predictable attendance is essential.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status, and any other characteristic protected by federal, state, and local law.

If you are unable to apply through the portal and need to speak to someone about necessary accommodations to apply, please email accommodation@idsinternational.com and we will follow up with you. Do not submit resumes and applications through this email.

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