Administration Assistant
3 weeks ago
Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at a dynamic screen printing and embroidery shop. The ideal candidate will play a key role in supporting our operations by handling a wide range of administrative tasks, coordinating with various departments, and ensuring the smooth running of the office.
Key Responsibilities:
- Customer Service: Greet clients, answer phone calls, and respond to emails, ensuring excellent customer service and addressing client inquiries and requests.
- Order Management: Assist in processing orders, maintaining order logs, checking in garment blanks, and coordinating with the production team to ensure timely and accurate order fulfillment.
- Inventory Management: Monitor and manage inventory levels for office supplies and production materials.
- Scheduling: Coordinate appointments and meetings, and assist with scheduling production timelines to ensure efficiency and on-time delivery of orders.
- Data Entry and Record Keeping: Maintain accurate and up-to-date records of customer information, orders, and inventory. Enter data into the company's database and generate reports as required.
- Office Organization: Keep the office environment tidy and organized, including maintaining filing systems and ensuring office equipment is in good working order.
- Communication: Liaise with vendors, suppliers, and clients to ensure effective communication and smooth business operations.
- Administrative Support: Provide general administrative support to the management team and other departments as needed, including preparing documents, spreadsheets, and presentations.
Qualifications and Skills:
- Proven experience in an administrative role, preferably in a production or manufacturing environment.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to work independently and as part of a team.
- Detail-oriented with a focus on accuracy.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Familiarity with screen printing and embroidery processes is a plus.
Benefits:
- Competitive pay based on experience.
- Paid time off and holidays.
- Opportunities for career growth and development.
- 401K company match
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