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HR Payroll Manager
2 months ago
Position Summary
This position will report into the Director of Finance and own the responsibilities of providing:
- HR Operation and Administration:
Develop and implement people and culture initiatives compatible with the Group’s strategy and policies including but not limited to talent development, training, compensation and benefits management. The HR & PR Manager oversees all activities related to Payroll as for instance; bi-weekly execution of the payroll (compliant timecards, expenses, bonuses), attendance, time off accruals and benefits management.
- Talent Acquisition:
In partnership with the Executive Team, the HR & PR Manager will be responsible of understanding, planning and sourcing of the required talents to support the Company Business strategy and growth. Responsible for all selection and onboarding tasks.
- Financial and Accounting support:
Responsible for timely and accurate reporting and coding of information related with HR & PR into the Accounting systems of the Company as well as the correct consolidation into the Financial.
Essential Responsibilities:
HR Operations and Administration:
· Collaborate with Hong Kong HQ to implement HR best practices in the US office.
· Collaborate on compensation strategy (base salary, bonus, commissions, etc.) with the COO/CEO.
· Implement People and Culture initiatives (employee safety, company events, etc.).
· Onboarding: provide employment forms, payroll and tax forms, 401k and benefit insurance, parking, etc.
· Manage benefits enrollment for new hires, terminations, and open enrollments, including health insurance, short-term disability insurance, and retirement plans.
· Manage COBRA for eligible participants.
· Set up new employees in PAYCHEX Systems (direct deposit, 401k, medical deductions)
· Collaborate with IT and Office Manager on equipment, email account, etc. for new hires and terminations.
· Review insurance invoices.
· Liaise with 401k Third Party Administrator (yearend census, compliance, etc.).
· Keep track of employees' attendance; maintain vacation and sick schedules; reconcile the schedule with GL account and submit monthly reports to Finance Dept.
· Review hourly employees’ timecards for hourly employees; coordinate this process with the sewing room manager.
· Prepare biweekly payroll for Finance’s approval.
· Maintain all employee records/documents in the company HR network drive and physical documents.
· Collaborate with Hong Kong HQ for mandatory training for employees
Talent Acquisition:
· Partner with the leadership team to understand staffing needs and develop recruitment strategies.
· Source candidates through various channels such as job boards and internal referrals.
· Screen resumes and conduct initial phone interviews to assess candidate qualifications.
· Coordinate and schedule interviews with hiring teams.
· Facilitate the interview process, gather feedback from interviewers, and guide hiring decisions.
· Prepare and extend job offers and negotiate terms of employment within company guidelines.
· Maintain candidate databases and manage applicant tracking system (ATS) data.
Financial and Accounting Support:
· Prepare and upload 401k payments every payroll day (latest by the following Monday after payroll day); email upload confirmation to the COO and Finance.
· Ensure 401k Safe Harbor Employer contribution is paid for all employees.
· Assist Accounting with invoice processing/data entry.
- Remind employees to submit their expense reports; review accuracy and receipts of expense reports; assist Finance/Accounting with AMEX reports and receipt collection.
