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Administrative Assistant
3 months ago
Administrative Assistant - Corporate
The Administrative Assistant will provide administrative and office support to the Corporate department. Duties include general clerical, receptionist and assist in project-based work. The schedule for this position is Monday to Friday, 8:30am to 5:00pm or 9:00am to 5:30pm.
Essential Functions:
- Perform administrative and office support to the Corporate department.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Establish, maintain, and update files, records, certificates, and/or other documents.
- Screen telephone calls, take messages and/or redirect inquires to the appropriate office.
- Arrange meetings and conferences; create, transcribe, and distribute meeting agendas.
- Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.
- Take inventory and order office supplies as needed. Keep adequate stock.
- Maintain multiple calendars. Schedule and cancel meetings and appointments, as requested, using proper judgment as to time and location. Reserve conference rooms as requested.
- Meet and greet clients and visitors.
- Prepare a wide variety of confidential correspondence and reports; drafts memos/letters and e-mails.
- Prepare monthly expense reports.
- Support staff in assigned project-based work.
- Report PC, Printer, Fax errors to the Information Technology department.
Additional Responsibilities:
- Performs other similar or related duties as required or assigned.
Job Qualifications: General Knowledge, Skills, and Abilities (KSA’s) required
- Experience in Microsoft Office Suite a must.
- Must possess a professional, polished image through in-person and phone interaction.
- Excellent communication skills, both written and verbal.
- Well developed and multi-tasking, organizational skills, and detailed oriented.
- Ability to work in fast-paced environment and work well under stress.
- Ability to handle sensitive information and keep strictly confidential.
- Candidate must be dependable and reliable.
Physical Demands: Physical, Mental and workplace Environment Conditions
- The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk.
- The employee must regularly lift and/or move up to 5 lbs. and occasionally lift and/or move up to 20 lbs.
- Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.
Working Conditions: Workplace Environment Conditions
- Normal Office Environment
- The noise level in this office is usually mild to moderate
Education and Experience:
- High school diploma
- 2 years experience in an office environment
