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Warehouse Administrative Support

2 months ago

Glendale, United States Unical Aviation, Inc. Full time $21 - $25
Job DescriptionJob Description

Position Summary:

The Warehouse Administrative Support assists in a variety of administrative and clerical tasks including but not limited to reviewing all incoming emails and identifying the required action(s) such as addressing, following up, following through and/or forwarding to the correct person(s)/department(s). Duties also include providing support to our customers and internal departments.

 

Duties & Responsibilities:

  •        Support and assist all departments with daily needs.
  •        Front desk duties, including but not limited to collecting paperwork, scanning and signing up guests.
  •        Coordinate meetings, compiling meeting materials, creating presentations.
  •        Organize and schedule appointments.
  •        Plan meetings and take detailed minutes.
  •        Answer and direct phone calls and emails.
  •        Write and distribute emails, correspondence memos, letters, faxes and forms.
  •        Assist in the preparation of regularly scheduled reports.
  •        Develop and maintain a filing system and record keeping.
  •        Update and maintain office policies and procedures.
  •        Have a keen eye on purchasing to determine the best deal on supplies & vendors.
  •        Maintain contact lists.                                                                                                                                                      
  •        Assist and provide general support to visitors/guests.
  •        Act as the point of contact and liaise with both internal and external clients/customers.
  •        Request tracking data entry and maintenance.
  •        Process ANA/UDI drop shipments (Enter into Quantum and request tracking)
  •        Follow up on PO’s, drop shipments and removals.
  •        Creating and closing task cards. Creating SO and invoicing. Creating MSRs, POs, quoting.
  •        Creating monthly task cards for all departments.
  •        Other duties as assigned.

 

Required Qualifications:

  •        Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word).
  •        Must be able to type at least 30 WPM.
  •        Knowledge of office management systems and procedures.
  •        Working knowledge of office equipment, like printers and fax machines.
  •        Excellent time management skills and the ability to prioritize work.
  •        Attention to detail and problem-solving skills.
  •        Ability to work in fast paced environment, able to take and give directions.
  •        Excellent written and verbal communication skills.
  •        Strong organizational skills with the ability to multi-task.

 

Preferred Qualifications:

  •        2-4 years’ experience as an administrative assistant, virtual assistant or office admin assistant preferred.
  •        High school diploma or GED equivalent.

 

Travel:

  •        No Travel required for position

 

Language:

  •        Ability to read, write, speak, and understand English.

 

Physical Demands:

  •        Work Environment: 100% warehouse
  •        Must be able to lift up to 30 lbs. on occasions.
  •        Carrying, Walking, Pushing, Climbing, Reaching.

 

Working Conditions:

  •        The environmental characteristic for this position is warehouse setting and outdoors. 
  •        Candidates should be able to adapt to the environments listed. 
  •        Personal Protection Equipment may be required for certain tasks. 

 

Unical Aviation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law. To view our policy, please click here:  AAP Policy.

 

Unical Aviation participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information regarding E-Verify, please click here: E-Verify.

Company DescriptionUnical is a global aircraft parts and components supplier, a trusted partner for aftermarket parts solutions, and an end-of-life and repair and maintenance MRO and 145 repair station. Founded in 1990, we’ve become the trusted resource for thousands of global customers supplying millions of parts during our over 30 years of operation.

Today we have 350 employees all striving to put quality and our customers first. Unical has an expanding commercial engines business, a sales team that speaks more than 20 languages, and a global reach that serves commercial aerospace client needs in more than 90 countries, and a 24/7 AOG desk.

Are you excited to join a dynamic and fast-growing team? We provide competitive pay, unparalleled company benefits, and tremendous growth opportunities. Come see what it means to be part of our familyCompany DescriptionUnical is a global aircraft parts and components supplier, a trusted partner for aftermarket parts solutions, and an end-of-life and repair and maintenance MRO and 145 repair station. Founded in 1990, we’ve become the trusted resource for thousands of global customers supplying millions of parts during our over 30 years of operation. \r
\r
Today we have 350 employees all striving to put quality and our customers first. Unical has an expanding commercial engines business, a sales team that speaks more than 20 languages, and a global reach that serves commercial aerospace client needs in more than 90 countries, and a 24/7 AOG desk. \r
\r
Are you excited to join a dynamic and fast-growing team? We provide competitive pay, unparalleled company benefits, and tremendous growth opportunities. Come see what it means to be part of our family