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Property Specialist/Executive Assistant

3 months ago

Saint Petersburg, United States Real Estate HeadQuarters Full time
Job DescriptionJob Description

We are seeking an exceptional Real Estate Assistant to join our dynamic team. The ideal candidate will be a proactive, detail-oriented individual with a positive attitude and a passion for real estate. This multi-faceted role encompasses property management, marketing, investor relations, and administrative duties for our businesses and our charity.

Key Responsibilities:

  • Property Management: Oversee property management operations, including rent collection, handling work orders, and ensuring tenant satisfaction and retention.
  • Marketing: Develop and implement marketing strategies for properties, utilizing various channels to attract prospective tenants and buyers.
  • Investor Relations: Maintain strong communication with investors, providing regular updates and ensuring their needs are met.
  • Real Estate Agent Support: Assist with listing properties, scheduling and following up on inspections, and managing documents with extreme attention to detail.
  • Administrative Duties: Perform various administrative tasks, including organizing and managing the registration booth at our annual charity golf tournament, which hosts 120 attendees.

Personal Qualities:

The ideal candidate will possess the following qualities:

  1. Highly organized and detail-oriented
  2. Strong communication skills with an upbeat, positive attitude
  3. Proactive, resourceful, and able to solve problems independently
  4. Adaptable multi-tasker with strong time management skills
  5. Reliable, trustworthy, and professional demeanor
  6. Client-focused with strong interpersonal skills and empathy
  7. Team player who is self-motivated and tech-savvy
  8. Ability to work under pressure with patience and a strong work ethic
  9. Energetic, independent thinker with strong negotiation and creative thinking skills
  10. Analytical mindset with attention to customer needs and diplomatic handling of situations
  11. Discreet, punctual, and resilient with a sense of urgency
  12. Confident decision-maker with financial acumen and strategic thinking abilities
  13. Enthusiastic, goal-oriented, and excellent at networking
  14. Strong writing and persuasive skills with meticulous record-keeping abilities
  15. Leadership qualities and strong follow-up skills, with the ability to manage multiple stakeholders and handle confidential information effectively.

If you are a well-organized, positive thinker who can think on your feet and enjoys solving problems, we would love to hear from you. Join our team and make a meaningful impact in the real estate industry and our community.

Application Process:

To apply, please submit your resume and a cover letter detailing your relevant experience and how you embody the personal qualities listed above. We look forward to meeting you

Job Duties

  • Excellent and prompt communication skills – written and oral
  • Must be extremely organized and detail oriented
  • Maintain the pending acquisition list on SmartSheet
  • Serve as real estate transaction coordinator from contract to close
  • Must be technically savvy and enjoy learning new technology
  • Excellent computer skills and be proficient in MS Office
  • Report on weekly KPIs by maintaining activity checklists for each property.
  • Coordinate with accountant on rents, purchases and expenditures
  • Handle tenant relations

Personal Qualifications

  • Reliable and responsive
  • Excellent organization and time management skills
  • Self-motivated with a desire to succeed
  • Ability to recognize areas for improvement, identify and implement a solution
  • Hard worker willing to learn
  • Team Player

In this Full Time position, we are looking for professional, motivated, driven candidates. Some weekend and evening work is expected. Reliable transportation along with a love of people, real estate and technology is a must.