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Executive Assistant
2 months ago
Job Description
The Executive Assistant will play a vital role in contributing to the effectiveness and efficiency of the company by supporting the most senior executives in the organization. We are looking for a highly motivated, organized, hard-working, eager-to-learn Executive Assistant to provide day-to-day support our company's CEO and President/CFO. To be successful in this role, you should be a strong communicator, highly organized, good at balancing multiple priorities, good at coordinating across multiple people, and be able to act independently with little guidance. This is an excellent opportunity to gain valuable experience in a fast-paced, high growth company. This role will report jointly to the CEO and the President/CFO, and will be based in our office in our Downtown Los Angeles location. This role is hybrid 3-days in office.
•Manage and schedule the executives' comprehensive calendars and day-to-day events such as scheduling meetings, fielding calls, and taking messages.
•Run point on all coordination and logistical support for in-person meetings, on-site / off-site events, team building events, and conferences
•Take diligent minutes and notes for key meetings, and build and track against action item lists in One Note, Outlook and other tools
•Serve as a reliable and professional contact between the executives and our internal and external partners, ensuring key priorities and messages are conveyed to the executives in clearly and timely
•Prepare correspondence (memos, emails) as required;
•Monitor inbound e-mail, mail, and telephone communications for critical data and information, and be able to summarize and convey that information and action steps to the relevant people in the organization
•Manage and book travel arrangements and process expense reports for the CEO and President/CFO as designated
•Perform general office management and receptionist duties such as stocking kitchen, ensuring facilities team has cleaned the office up to standards, partner with IT support team when necessary to ensure the office is maintained and conference rooms are in working order
•Own major office project and planning initiatives that may arise from time to time
•Complete ad hoc projects, reports, and basic analyses from time to time for the executive team
What will make you successful in this role:
•At least 5 years of professional experience in an executive administrative role
•Excellent interpersonal and communication skills, both written and verbal, including the ability to work across various functional boundaries.
•Strong organizational and time management skills
•Ability to work independently and take initiative
•Comfortable multi-tasking and working on competing priorities
•Proficiency in Microsoft Office Suite (especially Outlook, SharePoint, Teams, Word, PowerPoint, and Excel)
•Can-do attitude necessary for a startup environment where we need to wear multiple hats and do what it takes to get the job done.
•Strong sense of urgency and a self-starter with a desire to grow personally and professionally.
•Comfortable with ambiguity: ability to map out processes and approaches without prior examples, experience or explicit, directive guidance.
Why join us?
- Be a key player in a dynamic and rapidly growing food manufacturing environment.
- Enjoy a collaborative and supportive work culture that values your contributions.
- Competitive compensation, time off and benefits package including 100% employee paid medical, dental and vision insurance.
- Pay range: $70,000 to $85,000
If you are ready to take your career to the next level and contribute to the success of Country Archer, we want to hear from you Apply today by submitting your resume and cover letter, showcasing your relevant experience, and highlighting why you're the perfect fit for our team.
Country Archer is an equal opportunity employer, embracing diversity and inclusion. We welcome applicants of all backgrounds and do not discriminate based on any protected status. We are committed to providing equal opportunities and fostering an inclusive workplace.
