Administrative Assistant

4 weeks ago

Birmingham, United States The E Group Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Date Posted: 4/22/2024

Location: Birmingham, AL

Job Type: Contract Full-Time

 

Immediate 1 year position available in Birmingham, AL. - downtown

 

Job Requirements

 

Education Requirements:

·         High School Diploma or equivalent required.

 

Preferred Experience:

·         Experience in invoice processing.

·         Experience with Accounting software - Oracle is a plus.

·         Experience in Timekeeping is a plus.

·         Experience working in a fast-paced environment.

 

Knowledge, Skills & Abilities:

·         Proficiency in the following areas is required:

o    Accounting/Auditing knowledge and skills.

o    Taking initiative/self-directed.

o    Organizational skills (Ability to multi-task.).

o    Time management (Ability to meet deadlines.).

o    Analytical skills (Continuous Improvement/Process Improvement).

o    Oral communication.

o    Detailed oriented.

o    Written communication.

o    Interpersonal skills.

o    Customer focused.

o    Computer skills.

·         Proficient in the use of the following computer software is required:

o    Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

o    Advanced Level in Excel desired (including creating pivot tables, reports, etc.).

·         Proficient in the use of the following computer software is preferred:

o    Enterprise Solutions (Maximo, MRS, Oracle) desired

 

Job Duties & Responsibilities:

·         Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.

·         Assist with the onboarding of undergrounding distribution support and Land Acquisition supplemental workers.

·         Provide support for administrative activities associated with projects: scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to Record Center.

·         Coordinate the distribution of 1099’s to those landowners that received payment for land rights.

·         Assist with the communication of CRE information to our internal customers.

·         Calendar management, assistance with time keeping, and other administrative support.

·         Scheduling and setting up meetings and lunches.

·         Order office supplies, distribute mail, and support overall needs of the floor.

·         Proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed.

·         Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.

 

Behavioral Attributes:

·         Maintain a professional demeanor.

·         Always maintain confidentiality of sensitive information.

·         Demonstrate flexibility and adaptability to changing priorities and work with a sense of urgency.

·         Ability to handle multiple tasks and requests from other departments.

·         Ability to work in a team environment with diverse disciplines and backgrounds.

·         Able to exercise independent judgment and discretion and able to work with minimal direction.

·         Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service.

·         Self-motivated in job responsibilities.

·         Strategic thinker and problem solver.

 

 

Company DescriptionWe provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.Company DescriptionWe provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

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