Administrative Assistant
4 weeks ago
Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES" then this is the perfect job for you
The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.
Responsibilities- Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
- Plan and coordinate team events, including meetings, conferences, and off-site retreats.
- Arrange travel accommodations, including flights, accommodations, and transportation.
- Assist with the coordination and execution of special projects and initiatives across all departments.
- Coordinate on-boarding tasks and welcoming activities for new team members.
- Maintain organized office environment, including managing office supplies, equipment, and general office upkeep.
- Schedule appointments, meetings, and conference calls for team members and managers.
- Create, edit, and format various documents, maintaining digital and physical filing systems for easy retrieval.
- Assist in preparing meeting materials, agendas, minutes, follow up on action items.
- Arrange meeting logistics, including room reservations and catering when necessary.
- Accurately input and manage data in spreadsheets, databases, and CRM systems.
- Process and track expense reports, ensuring accuracy and compliance with company policies.
- Confidentiality: Maintain strict confidentiality regarding sensitive information.
Requirements
- Bachelor's degree in business administration, marketing, or a related field
- Proven experience as an executive assistant or similar role
- Excellent organizational and time management skills
- Strong attention to detail and ability to prioritize tasks
- Exceptional verbal and written communication skills
- Highly proficient in Microsoft Office suite (particularly Word and Excel)
- Ability to handle confidential information with discretion
- Strong problem-solving skills and ability to think critically
- Proactive and self-motivated with a strong sense of initiative
- Attention to detail and accuracy
- Tech-Savvy and ability to learn knew programs quickly
- Ability to work independently and as part of a team in a fast-paced environment
Benefits
- Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
- Room to Grow: We're all about professional development. Your creative ideas will be valued and nurtured.
- Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
- Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.
- 401K Retirement with employer matching
- Medical, Dental, and Vision Insurance
- Paid Time Off (PTO) and Holidays
- Professional Growth Plans
- Performance Bonus Opportunities
- Health and Wellness Programs
- Continued Education Allowances
- Company Sponsored Luncheons and Events
- Generous Employee Discounts on SSCO Product
- Fun, Collaborative Work Environment with Great People
-
Administrative Assistant
11 hours ago
Birmingham, United States United Way of Central Alabama Full timePosition Summary Provide day-to-day assistance and administrative support to the Senior Vice President (SVP) of Resource Development, as well as departmental coordination and support to the department. Support and administrative responsibilities include but are not limited to the following responsibilities. Responsibilities Senior VP of Resource Development...
-
Administrative Assistant
1 day ago
Birmingham, United States United Way of Central Alabama Full timePosition Summary Provide day-to-day assistance and administrative support to the Senior Vice President (SVP) of Resource Development, as well as departmental coordination and support to the department. Support and administrative responsibilities include but are not limited to the following responsibilities. Responsibilities Senior VP of Resource Development...
-
Administrative Assistant
4 weeks ago
Birmingham, United States Vera Ventures Full timeVera Ventures seeks to welcome a dynamic new administrative assistant to our team. This full-time role is based in Birmingham, AL, requiring a dedicated individual comfortable with the fluid nature of our responsibilities.The ideal candidate possesses the following essential qualities:Self-motivatedProficient problem solverSharp critical thinkerHighly...
-
Administrative Assistant
1 month ago
Birmingham, United States Vera Ventures Full timeVera Ventures seeks to welcome a dynamic new administrative assistant to our team. This full-time role is based in Birmingham, AL, requiring a dedicated individual comfortable with the fluid nature of our responsibilities.The ideal candidate possesses the following essential qualities:Self-motivatedProficient problem solverSharp critical thinkerHighly...
-
Construction Administrative Assistant
3 weeks ago
Birmingham, United States Creature Full timeJob DescriptionJob DescriptionSalary: Company DescriptionCreature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the...
-
Administrative Assistant
4 weeks ago
Birmingham, Alabama, United States Southern Shirt Full timeAre you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you! The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive...
-
Executive Administrative Assistant
1 day ago
Birmingham, United States Evolv I.T. Full timeExecutive Administrative Assistant – Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level...
-
Executive Administrative Assistant
1 day ago
Birmingham, United States Evolv I.T. Full timeExecutive Administrative Assistant – Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level...
-
Administrative Support Assistant
1 month ago
Birmingham, Alabama, United States Department Of The Treasury Full timeSummaryClick on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE APPEALSDIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Office...
-
administrative services associate
3 weeks ago
Birmingham, Alabama, United States University of Alabama, Birmingham Full timeADMINISTRATIVE SERVICES ASSOCIATE - (T Description ADMINISTRATIVE SERVICES ASSOCIATE Under minimal supervision, to provide diverse and confidential administrative, secretarial and support services to the director and division managers. May handle assignments that require a thorough knowledge of the policies and procedures for the department/institution. ...
-
Jr Network Administrator
6 days ago
Birmingham, United States McLeod Software Full timeTheJr Network Administrator role is responsible for administration, configuration, and support of enterprise network infrastructure for McLeod Software. Responsibilities Assist in the configuration and maintenance of network infrastructure, including routers, switches, firewalls, VOIP, and wireless access points. Monitor network performance, analyze network...
-
Accounting Administrator
7 days ago
Birmingham, United States FuelFox Full timeJob DescriptionJob DescriptionFuelFox is currently seeking a qualified individual for the new role of Accounting Administrator. The ideal candidate can work independently, has strong organizational skills, keen attention to detail, and excellent written and verbal communication skills. You need to be a team player that can pivot easily between tasks and...
-
Payroll Administrator
4 weeks ago
Birmingham, United States Truitt, Tingle, Paramore & Argent, LLC Full timeJob DescriptionJob DescriptionPremier Payroll and TTPA are seeking a full-time, remote Payroll Administrator to join our quickly growing team. The person in this position will be responsible for managing and overseeing payroll operations for all of our clients, and their duties will include:• Ensures the on-time payment of each client’s employees•...
-
Administrative and Accounting Specialist
4 days ago
Birmingham, United States Steward Property, LLC Full timeJob DescriptionJob DescriptionOur goal is to provide premier Association management for all of our clients. Utilizing streamlined processes with a personal touch, we aim to steward all community resources and set up all of our associations for long term success and value. We are looking for an experienced individual to assist with our management processes...
-
Encompass Administrator
1 month ago
Birmingham, United States HOMELAND LLC Full timeJob SummaryJoin our client's dynamic team as an Encompass Administrator! As a key member, you'll lead the charge in designing, documenting, configuring, testing, and deploying system enhancements while ensuring compliance with mortgage lending regulations and information security standards. You'll be the go-to expert for maintaining user settings, loan...
-
Encompass Administrator
1 month ago
Birmingham, United States HOMELAND LLC Full timeJob SummaryJoin our client's dynamic team as an Encompass Administrator! As a key member, you'll lead the charge in designing, documenting, configuring, testing, and deploying system enhancements while ensuring compliance with mortgage lending regulations and information security standards. You'll be the go-to expert for maintaining user settings, loan...
-
Encompass Administrator
1 month ago
Birmingham, United States HOMELAND LLC Full timeJob SummaryJoin our client's dynamic team as an Encompass Administrator! As a key member, you'll lead the charge in designing, documenting, configuring, testing, and deploying system enhancements while ensuring compliance with mortgage lending regulations and information security standards. You'll be the go-to expert for maintaining user settings, loan...
-
Salesforce System Administrator
5 days ago
Birmingham, United States BELFOR Group Full timeRESTORING MORE THAN PROPERTY Flooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. Were Restoring More Than Property. With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest, highest quality...
-
Sales Assistant
3 weeks ago
Birmingham, United States Leah Wiggins Agency of Farmers Insurance Full timeJob DescriptionJob DescriptionJoin the Leah Wiggins Agency of Farmers Insurance, a reputable insurance agency located in BIRMINGHAM, Alabama. We are seeking a motivated and enthusiastic Sales Assistant to join our team and contribute to our continued success.As a Sales Assistant, you will play a crucial role in supporting our Sales team by providing...
-
Salesforce System Administrator
2 weeks ago
Birmingham, United States Belfor Full timeRESTORING MORE THAN PROPERTY Flooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property. With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest, highest quality...