Accounting Specialist

4 weeks ago


Orange, United States Kinetic Personnel Group Full time
Job DescriptionJob Description

KPG has partnered with a leading manufacturer for a Temp to Hire opportunity. Client is seeking a dynamic Accounting Specialist to assist the Accounting Department, where you'll report directly to the V.P. of Finance and Administration.

Pay: $26- $30 per hour

Hours: 6:00 am-2:30 pm Mon- Fri

Key Functions:

  • Monitor Accounts Receivables (payments and collections) weekly.
  • Perform credit checks and evaluate new customer accounts.
  • Approve vendor invoices for payment and conduct weekly check runs.
  • Reconcile monthly corporate credit card statements.
  • Invoice customers daily and bill through various customer portals when required.
  • Monitor online banking daily and reconcile weekly to Filemaker postings.
  • Perform bank reconciliations and payroll.
  • Run end-of-month accounting reports from Filemaker.
  • Maintain W-9 information.
  • Report time to the staffing agency.
  • Track expensed assets.
  • Prepare orientation packets and administer new employee orientations.
  • Prepare bank deposits and process deposits remotely.
  • Prepare and run credit card transactions for customers.
  • Ensure supplier certifications are up to date.
  • Maintain customer feedback in Filemaker and send out customer survey requests annually.
  • Prepare documentation to measure quality goals, metrics, and other quality requirements.
  • Follow up on non-conformance issues related to suppliers.

General Office:

  • File Accounts Payable and closed orders.
  • Archive old records.
  • Answer incoming phone calls.
  • Open and distribute mail.
  • Order and maintain office supplies.
  • Coordinate monthly birthday luncheons.

Sales Support:

  • Download RFQs from customer portals, save them to the directory, and distribute them to appropriate individuals.
  • Administer Trade Shows, including enrollment and logistics.

Key Requirements:

  • Prior accounting experience in a manufacturing environment.
  • High School graduate, some college preferred but not required.
  • Proficient with Accounting software, Word, Outlook, Excel, and Filemaker.
  • Ability to read, write, and speak English.
  • Excellent verbal and written communication skills.


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