Executive Administrative Assistant

4 weeks ago


Huntington Station, United States Gregor Industries Inc Full time
Job DescriptionJob DescriptionSalary: $22 - $30 per hour

Executive Administrative Assistant/Accounts Receivable

Gregor Industries is seeking a Dynamic & Personable, Administrative Assistant/Accounts Receivable Assistant to assist the Executive Team, HR and Controller Departments.

Position Requirements:

  • Must be adept in Microsoft Office Suite, Excel, Office.
  • Must be organized with strong attention to detail.
  • Self-starter with a drive to succeed.
  • Experience in Data Entry/Processing.
  • Accounts Receivable and/or Invoicing experience.
  • Excellent phone and communication skills.
  • Must be able to take minutes.
  • Must be a Team Player, with a willingness to adapt and work independently.
  • Reliable.


Preferred Qualifications:

  • Experience in the Construction field a plus, but not necessary.
  • Business administration or accounting experience a plus.
  • Experience with Social Media platforms.
  • Ability to work in a fast paced environment.


Job Description:

  • Greet visitors and direct them to appropriate departments or individuals.
  • Collect and distribute mail, packages to appropriate staff members.
  • Assist with ordering supplies, organizing and keeping track of inventory.
  • Assist the Controller with invoicing, payments and follow up on documents.
  • Work with the HR department to assist with applications, scheduling of interviews and on-boarding process
  • Assist the Executive Management Team as needed in various tasks: meeting minutes, scheduling, correspondence.
  • Assist with organizing client events and client gifts.
  • Answer phones and respond to inquiries via phone or email, take messages.
  • Help maintain the office, with keeping areas clean and clear.
  • Make and confirm travel arrangements.
  • Make calls to clients, vendors and sub-contractors.
  • Assist the Project Management Team with bid calls and collecting information.


Salary and Benefits:

  • Based on experience, from $22 - $30 per hour.
  • Benefits eligible after 60 days: Medical, Dental, Vision, Pet Insurance.
  • Sick Days.


Job Type:

  • Full-Time.
  • In-office.


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