Executive Administrative Assistant
4 weeks ago
Executive Administrative Assistant/Accounts Receivable
Gregor Industries is seeking a Dynamic & Personable, Administrative Assistant/Accounts Receivable Assistant to assist the Executive Team, HR and Controller Departments.
Position Requirements:
- Must be adept in Microsoft Office Suite, Excel, Office.
- Must be organized with strong attention to detail.
- Self-starter with a drive to succeed.
- Experience in Data Entry/Processing.
- Accounts Receivable and/or Invoicing experience.
- Excellent phone and communication skills.
- Must be able to take minutes.
- Must be a Team Player, with a willingness to adapt and work independently.
- Reliable.
Preferred Qualifications:
- Experience in the Construction field a plus, but not necessary.
- Business administration or accounting experience a plus.
- Experience with Social Media platforms.
- Ability to work in a fast paced environment.
Job Description:
- Greet visitors and direct them to appropriate departments or individuals.
- Collect and distribute mail, packages to appropriate staff members.
- Assist with ordering supplies, organizing and keeping track of inventory.
- Assist the Controller with invoicing, payments and follow up on documents.
- Work with the HR department to assist with applications, scheduling of interviews and on-boarding process
- Assist the Executive Management Team as needed in various tasks: meeting minutes, scheduling, correspondence.
- Assist with organizing client events and client gifts.
- Answer phones and respond to inquiries via phone or email, take messages.
- Help maintain the office, with keeping areas clean and clear.
- Make and confirm travel arrangements.
- Make calls to clients, vendors and sub-contractors.
- Assist the Project Management Team with bid calls and collecting information.
Salary and Benefits:
- Based on experience, from $22 - $30 per hour.
- Benefits eligible after 60 days: Medical, Dental, Vision, Pet Insurance.
- Sick Days.
Job Type:
- Full-Time.
- In-office.
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