Operations Admin/Executive Assistant

4 weeks ago

Beverly Hills, United States Real Estate Investment & Management Full time
Job DescriptionJob Description

This position requires on-site work in the W.Los Angeles office. Candidates in local Southern California area preferred as relocation is not offered.

We are actively seeking an experienced Executive Assistant with strong business acumen, organizational skills and administrative

know how. A priority for this position is the ability to manage and prioritize multiple projects, daily schedules, tasks and follow up on business projects. The ideal candidate has a track record in real estate investment, finance, and general business operations and is capable of independent decision making, self-motivated, trustworthy, and exudes a high level of professionalism.

Responsibilities

·Act as the point of contact for C level executive and liaison among managers, employees, clients and other external partners.

·Support, organize and manage information flow in a timely and accurate manner.

·Manage messages, emails and coordinate and distribute correspondence. Facilitate internal communications, meeting agendas improve office efficiency as this relates to administrative tasks and responsibilities. ·Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; prepare information, memos and documentation as needed.

·Perform general administrative duties for executives such as: reports, maintaining files, organizing, photocopying, and follow up on outstanding items as needed.

·Handle confidential tasks and additional projects as assigned.

 

Requirements

·5 years plus experience as an Executive Assistant, Operations Admin or similar role supporting ownership or C level executives.

·Experience in financial services, real estate or related professional environment is required.

•Able to make last-minute decisions and changes maintaining composure and manage other tasks and projects.

•Demonstrate the ability to analyze and evaluate situations appropriately.

·Comfortable as a solo and as a team-player; able to juggle multiple projects.

·Demonstrated ability to make sound recommendations and decisions regarding administrative efficiencies.

​·Ability to take direction, facilitate, plan and remain calm under pressure.

·\Writing and grammar skills must be strong with ability to compose letters, emails and respond to same.

·Friendly, professional manner with excellent written and verbal communication skills and ability to relate to the demands of a

variety of situations and people.

·Excellent organization skills, eye for detail, strength in time management, and prioritization.

·Possess a wide range of general office, administrative skills and ability to maneuver through fluctuating priorities.

·Excellent computer, internet and technical skills: Outlook, Word, PowerPoint, Excel, office systems and software, office equipment.

Company DescriptionPrivately owned. Financially stable.Company DescriptionPrivately owned. Financially stable.

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