Executive Assistant to Partner

3 weeks ago


Beverly Hills, United States Entertainment Law Firm Full time


Role Description


The ideal candidate will provide top-level assistance to a name partner at the firm. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.


Qualifications

  • Bachelor's degree or equivalent experience
  • Preferred to have a minimum of 3 years of entertainment experience, law firm, or in-house studio.
  • Self-starter with ability to multi-task, excellent work ethic, and commitment to managing assignments with professionalism and integrity
  • Strong written and verbal communication skills
  • Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel, Adobe, and Outlook
  • Ability to anticipate and prioritize evolving needs of a high volume desk
  • Proficient in Studio System and IMDB Pro


Outline of Duties

  • Calendar management - setting calls/meetings
  • Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed
  • Taking notes on calls to memorialize proposals, counterproposals, deal terms, offers, etc.
  • Sending agreements out to clients for signature/countersignature and tracking the status of agreements and payments when necessary. Coordinating start paperwork, often with the help of business managers’ offices
  • Filing/document organization
  • Monitoring emails, with specific attention to responding quickly, professionally, and efficiently
  • Managing mail
  • Processing client checks in a timely manner
  • Interfacing with clients and responding to their needs, concerns, questions, etc.
  • Drafting formal emails, memos, bios, letters, etc.


Option to work remotely on Fridays.


Salary Range: $31.25 - $43.27


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.



  • Beverly Hills, United States Entertainment Law Firm Full time

    Role DescriptionThe ideal candidate will provide top-level assistance to a name partner at the firm. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations....

  • Executive Assistant

    2 days ago


    Beverly Hills, United States DDS Cloud Full time

    Unleash your potential and soar to new heights as an Executive Assistant in the dental industry's digital frontier! Get ready to be part of the revolutionary DDS Cloud family, where cutting-edge technology meets exceptional talent. Are you ready to embark on an exhilarating journey that offers a competitive pay range of $18 - $25 per hour, along with an...

  • Executive Assistant

    3 weeks ago


    Beverly Hills, United States Musicow Full time

    At Musicow US, we are a diverse group of music enthusiasts, tech-savvy innovators, creative minds, and dedicated team players. We believe that each individual talent brings our collection to new heights. Our values are centered around four core principles: Passion for Music: Music is at the heart of everything we do. While technology and trends may change,...

  • Executive Assistant

    3 weeks ago


    Beverly Hills, United States Musicow Full time

    At Musicow US, we are a diverse group of music enthusiasts, tech-savvy innovators, creative minds, and dedicated team players. We believe that each individual talent brings our collection to new heights. Our values are centered around four core principles: Passion for Music: Music is at the heart of everything we do. While technology and trends may change,...

  • Executive Assistant

    4 weeks ago


    Beverly Hills, United States Infinite Enterprise Management, Inc Full time

    Infinite Enterprise Management is a rapidly growing company currently seeking a professional, career driven Executive Assistant. should be well-organized and be comfortable scheduling meetings and responding to documents and help the executive with any necessary meeting preparations. **Responsibilities**: - Calendar management for executives - Aid...


  • Beverly Hills, United States The Grapevine Agency Full time

    Career Executive Assistant needed for Managing Partner of Entertainment Law Firm!8am-6pm Monday- Fri- Beverly HillsSalary up to 110K + HB***Must have 5 years of experience in a law firm or an entertainment/media company legal department***A rapidly growing high profile entertainment law firm led by diverse and prolific management seeks a true Career...

  • Executive Assistant

    15 hours ago


    Beverly Hills, United States Done and Done Productions Full time

    Job Description: Job Description: Done and Done Productions is looking for an executive assistant to start immediately. The position will report to CEO/Founder Adam DiVello and be responsible for maintaining his schedule and personal tasks. Along with managing the office, the assistant will also be running errands and handling personal tasks. Extremely...

  • Executive Assistant

    1 week ago


    Beverly Hills, United States Ghost Full time

    Job DescriptionJob DescriptionGhost is a private, b2b marketplace that helps scale distribution for the best brands in the world. Ghost works with leading brands in streetwear, apparel, footwear, beauty, and home to find alternative distribution channels for surplus inventory. By providing transparency, data, and a network of vetted buyers, the Ghost...

  • Executive Assistant

    3 days ago


    Beverly Hills, United States Ghost Full time

    Job DescriptionJob DescriptionGhost is a private, b2b marketplace that helps scale distribution for the best brands in the world. Ghost works with leading brands in streetwear, apparel, footwear, beauty, and home to find alternative distribution channels for surplus inventory. By providing transparency, data, and a network of vetted buyers, the Ghost...

  • Executive Assistant

    2 weeks ago


    Beverly Hills, United States Scion Staffing Full time

    Scion Staffing has been engaged to conduct an immediate search for an experienced Executive Assistant for our client, a fast-growing private investment firm in Los Angeles, CA! This is a wonderful full-time, on-site, permanent opportunity to join an inspiring as well as mission-driven team!What you'll be doing: Handle telephone calls, emails, and other...

  • Executive Assistant

    3 days ago


    Beverly Hills, United States Scion Staffing Full time

    Scion Staffing has been engaged to conduct an immediate search for an experienced Executive Assistant for our client, a fast-growing private investment firm in Los Angeles, CA! This is a wonderful full-time, on-site, permanent opportunity to join an inspiring as well as mission-driven team!What you'll be doing: Handle telephone calls, emails, and other...

  • Executive Assistant

    4 weeks ago


    Beverly Hills, United States Discovery Land Company Full time

    This role will be located at one of Discovery Land Company’s Corporate Office locations in Beverly Hills, California or Scottsdale, Arizona. Discovery Land Company is seeking a Executive Assistant to join the team Company Operations Administrative Department.


  • Beverly Hills, United States cesna Full time

    Job DescriptionJob Description[Position]C-Level Executive Assistant, bilingual Korean[Job Summary]The C-Level Executive Assistant will play a pivotal role in providing high-level administrative support to our executive leadership team in a dynamic fintech environment. This position requires a proactive and detail-oriented professional capable of managing...


  • Beverly Hills, United States cesna Full time

    [Position]C-Level Executive Assistant, bilingual Korean[Job Summary]The C-Level Executive Assistant will play a pivotal role in providing high-level administrative support to our executive leadership team in a dynamic fintech environment. This position requires a proactive and detail-oriented professional capable of managing complex schedules, coordinating...


  • Beverly Hills, United States cesna Full time

    Job DescriptionJob Description[Position]C-Level Executive Assistant, bilingual Korean[Job Summary]The C-Level Executive Assistant will play a pivotal role in providing high-level administrative support to our executive leadership team in a dynamic fintech environment. This position requires a proactive and detail-oriented professional capable of managing...


  • Beverly Hills, United States The Wallis Annenberg Center for the Performing Arts Full time

    Job DescriptionJob DescriptionExecutive Assistant to Executive Director & CEOABOUT US                                                                                                                                       Deeply...


  • Beverly Hills, United States The Wallis Annenberg Center for the Performing Arts Full time

    Executive Assistant to Executive Director & CEOABOUT US Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life,...


  • Beverly Hills, United States The Wallis Annenberg Center for the Performing Arts Full time

    Executive Assistant to Executive Director & CEOABOUT US Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life,...


  • Beverly Hills, United States The Wallis Annenberg Center for the Performing Arts Full time

    Job DescriptionJob DescriptionExecutive Assistant to Executive Director & CEOABOUT US                                                                                                                                       Deeply...


  • Beverly Hills, United States D3 Search Full time

    D3 Search is actively recruiting an Executive Legal Assistant on behalf of a prominent and well-established family law practice located in Beverly Hills, CA (90210). Position Title: Executive Legal Assistant Note: 3+ years of relevant family law experience is preferred. Location/Map: Beverly Hills, CA | 90210 Employment Status: ...