Executive Assistant to Partner
3 weeks ago
Role Description
The ideal candidate will provide top-level assistance to a name partner at the firm. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Qualifications
- Bachelor's degree or equivalent experience
- Preferred to have a minimum of 3 years of entertainment experience, law firm, or in-house studio.
- Self-starter with ability to multi-task, excellent work ethic, and commitment to managing assignments with professionalism and integrity
- Strong written and verbal communication skills
- Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel, Adobe, and Outlook
- Ability to anticipate and prioritize evolving needs of a high volume desk
- Proficient in Studio System and IMDB Pro
Outline of Duties
- Calendar management - setting calls/meetings
- Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed
- Taking notes on calls to memorialize proposals, counterproposals, deal terms, offers, etc.
- Sending agreements out to clients for signature/countersignature and tracking the status of agreements and payments when necessary. Coordinating start paperwork, often with the help of business managers’ offices
- Filing/document organization
- Monitoring emails, with specific attention to responding quickly, professionally, and efficiently
- Managing mail
- Processing client checks in a timely manner
- Interfacing with clients and responding to their needs, concerns, questions, etc.
- Drafting formal emails, memos, bios, letters, etc.
Option to work remotely on Fridays.
Salary Range: $31.25 - $43.27
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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