Administrative Coordinator

4 weeks ago


Minneapolis, United States Grant-Shannon Full time
Job DescriptionJob Description

The Administrative Coordinator will partner directly with the CEO to ensure streamlined day-to-day activities in a busy department.

Overall responsibilities of the Administrative Coordinator will include calendar and inbox management, coordination and preparation of meetings, and applying in-depth technical knowledge to ensure the CEO has exceptional experiences every day.

Essential Functions

  • Directing and managing incoming emails, calls, and social media messaging, as well as contact management, coordination, and preparation for meetings.
  • Co-managing an active calendar of meetings, events, and appointments.
  • Reviewing various information sources and providing on-demand reporting to the CEO, including key client and corporate partner updates, prospective client and prospect management pipelines, and M&A prospects.
  • Facilitating preparation and follow-up for CEO meetings, focusing on meeting notes, prospect bios, co-drafting emails, and serving as an accountability partner to the CEO.

Required Education & Experience

  • Associate's or bachelor's degree from an accredited college or university preferred.
  • 3+ years of related experience.
  • Experience in a client-service or professional service role.
  • Record of success in improving processes.
  • Excellent project management skills.
  • Demonstrated ability to meet/beat deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards.
  • Emotional maturity, professional mindset, and the utmost discretion.
  • Strong communication skills, both written and verbal.

This is a full time, direct-hire position requiring daily work onsite in downtown Minneapolis. Job #5474JV



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