Financial Administrator

1 month ago

Minneapolis, United States City of Minneapolis, MN Full time

Position Description

The Finance Administrator - CPED position will coordinate financial management and operations and provide financial analysis in the department of Community Planning and Economic Development (CPED). This position is within CPED's Operations and Innovation division.

This position currently has a hybrid work schedule, which will require 2 days to be worked on-site and 3 days to be worked remotely per week. Additional on-site days may be required for meetings, trainings, or for any other reasons that may be deemed necessary. Supervisors will provide as much advance notice as practicable.

Job Duties and Responsibilities

* Develop department's annual budget of $124.5 million both at detail and summary level for 5 divisions using a combination of General Fund, grants, special revenue funds and Tax Increment Funds. Also, provide oversight to the implementation of the adopted budget.
* Manage $16 million American Rescue Plan Act (APRA) allocations that department has received for recovery and rebuild efforts. The implementation of federal APRA funds is expected till 2026.
* Coordinate with Development Finance division of Finance and Property Services for appropriate allocation and fund management of Debt Service and Transfer services.
* Lead the annual capital rollover process for the department.
* Propose allocation solutions to ensure divisions are funded for business needs while remaining in compliance with regulatory and funding mandates.
* Coordinate the development of the financial strategic plan.
* Assess changing financial conditions to include in financial projections so that department leadership may be advised in their decision making.
* Coordinate special grants and funding allocations to the department as directed by the City Council.
* Analyze enterprise and department specific strategies related to cost recovery, including an annual development fee analysis.
* Responsible for financial analysis and tracking of department general fund, grants and special revenue; monitor details, meeting monthly with managers and finance staff, and participating in the resolution of related issues.
* Track status of permit revenues and citation revenues to determine revenue implications throughout year.
* Administer department's procurement plan, including contracts and travel.
* Administer department reimbursement, donations, and gift policy in accordance with City policy.
* Develop department purchasing policies and plans and approve purchases in COMET and resolve any procurement/purchasing issues.
* Review internal service requests, such as space, fleet and technology for financial issues.
* Monitor internal service annual rates and analyze changes to rates for applicability.
* Coordinate with Department Head and Leadership Team to determine creative, innovative, and cost- effective ways to implement policy directives from Elected Officials and the Department Head.
* Oversight of equipment management, including billing, for department's mobile devices and - fleet of approximately 50 vehicles.
* Assist in preparation of responses including financial analysis and data to elected official directives, complaints, suggestions, and requests.
* Coordinate department's Urban Scholar and Step-Up internship programs.
* Manage special projects as assigned.

Required Qualifications

Education:

Bachelor's Degree in Finance, Public Administration, Business Administration, or equivalent; Master's degree preferred.

Experience:

5 years of related work experience in administrative or management positions, including three years in financial administration including budgeting and making recommendations for business solutions.

Resume and Cover letter:

You must attach an updated resume and cover letter to your application. Without these documents, the application may be deemed as incomplete and will not be considered further.

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process:The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Background Check:The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation:This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA).

Eligible List:The names of applicants who meet minimum qualifications and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring managers who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Knowledge, Skills and Abilities

* Considerable knowledge in budget development and knowledge of finance, including fund management and financial management, and purchasing.?
* Good knowledge of organizational principles and knowledge of the principles and practices of regulatory functions in municipal government.?
* Excellent oral and written communication skills.
* Knowledge of supervisory and management techniques.
* Strong verbal and written communication skills.
* Ability to deal effectively with people of all cultures, affirming the dignity of individuals, families, and communities.

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