Office Assistant

2 weeks ago

Alameda, United States California Real Estate Services (CRES) Full time
Job DescriptionJob Description

**Job Title:** Property Management, Real Estate, and Mortgage Company Assistant

**Location:** Alameda, CA
**Employment Type:** Full-Time  
**Salary:** TBD Based on Qualifications
**Experience Level:** Entry to Mid-Level

**About Us:**  
We are a dynamic and growing company specializing in property management, real estate, and mortgage services.  Our team is dedicated to providing top-notch services to our clients, tenants and we're looking for a highly organized and proactive Assistant to join us. If you're passionate about the real estate industry and eager to contribute to a fast-paced environment, we want to hear from you

**Job Description:**  
The Assistant will play a key role in supporting the day-to-day operations of our property management, real estate, and mortgage services. This position requires a detail-oriented individual who can handle multiple tasks simultaneously and has excellent communication skills.

**Key Responsibilities:**

- **Administrative Support:** Provide general administrative support, including answering phones, responding to emails, and managing calendars for the management team.
- **Property Management Assistance:** Assist with tenant communications, property inspections, maintenance requests, and rent collection. Maintain accurate records of all property-related activities.
- **Real Estate Support:** Assist in preparing property listings, coordinating showings, managing client communications, and preparing documents for real estate transactions.
- **Mortgage Processing:** Support the mortgage team by gathering necessary documentation, coordinating with clients and lenders, and ensuring compliance with all regulatory requirements.
- **Client Relations:** Serve as a point of contact for clients, addressing inquiries, scheduling appointments, and ensuring a positive client experience.
- **Data Management:** Maintain and update databases, ensuring all information is accurate and up-to-date. Assist with report generation and data analysis as needed.
- **Marketing Support:** Assist with social media management, online marketing campaigns, and the creation of marketing materials.

**Qualifications:**

- High school diploma or equivalent; an associate’s or bachelor’s degree in a related field is preferred.
- Previous experience in property management, real estate, or mortgage services is a plus.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with property management software.
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving skills.
- Customer service-oriented with a positive attitude.

**Benefits:**

- Competitive compensation based on experience.
- Opportunities for professional development and growth within the company.
- Supportive and collaborative work environment.

- Work in downtown Alameda in a fully renovated and modernized office building located footsteps away from restaurants, coffee shops, boba and more

**How to Apply:**  
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to parkplacealameda@gmail.com. Please include "Assistant Application – [Your Name]" in the subject line.

We are an equal opportunity employer and welcome applications from all qualified candidates.

**Application Deadline:** September 15, 2024

 

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