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Secretary Admin Assistant
2 months ago
Location: 8101 NE 14th PL Portland, OR
Duration: Contract to Hire (Initial Contract Run: 3-6 months)
Job Description:
We are seeking a high-energy, positive, and bubbly Administrative Assistant/Secretary who thrives in a dynamic environment and loves wearing multiple hats This is a versatile role for an organized, proactive professional with strong multitasking skills to help manage meetings, schedules, and responsibilities across multiple departments and companies.
The primary responsibility of this role is to manage the calendar and scheduling for Dan Travis, who travels frequently between Oregon and Chicago. This is a remote position with an initial commitment of 3-6 months, with the potential for long-term employment based on performance and business needs.
Key Responsibilities:
- Manage and maintain the calendar for Dan Travis, ensuring all appointments, meetings, and travel arrangements are scheduled efficiently.
- Coordinate and communicate effectively with internal and external stakeholders to ensure smooth scheduling and timely adjustments.
- Monitor and prioritize tasks to ensure that all deadlines are met and any scheduling conflicts are resolved promptly.
- Provide general administrative support as needed, including email management, document preparation, and other related tasks.
Qualifications:
- Proven experience as a secretary, administrative assistant, or similar role.
- Exceptional organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and handle multiple tasks simultaneously.
- Proficiency with calendar management tools and remote communication platforms.
- Flexibility to accommodate time zone differences between Oregon and Chicago.
