Warranty Admin

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for " The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to make life better for the people and to create remarkable experiences every day. We are just a different kind of company

One of Oregon's top employers has engaged our firm in their search for an experienced Administrative Assistant to support their sales and leasing team. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees we should talk

Job Title: Warranty Admin

Location: On Site

Requirements - What Matters Most:

• Associates Degree in business administration, operations management, or related field; suitable combination of education and experience is acceptable.
• Experience with analyzing, prioritizing, identifying, and executing solutions.
• High level of business acumen and able to anticipate future trends and identify business opportunities and risks.
• Progressive use of time management to set and organize against priorities and deadlines.
• Ability to build relationships with internal and external contacts; ability to work with a variety of personalities and levels of technical proficiency; peer relationships.
• Proficient with Windows and Microsoft Office.
• Excellent oral, written, and interpersonal communication skills.

Key Responsibilities

• Process all sales orders, billing and warranty information.
• Process Warranty requests.
• Partner with manufacturers.
• Build and maintain all full-service files including titling, scanning, rebate submittal, activation, insurance tracking and administrative items.
• Manage workload and proactively communicate with management when there are unexpected challenges, problems, or roadblocks.
• Assist in special projects and ad-hoc reporting as needed.
• Track orders and work with corporate admin, branch management.
• Make domestic and international travel arrangements.
• Meeting coordination, prepare agendas, schedule catering.
• Process expense reports through Concur Solutions.
• Prepares reports and conduct research on current trends.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.