Bilingual Office Assistant

3 weeks ago


Greer, United States KYYBA Full time $20 - $30
Job DescriptionJob Description

Day to day responsibilities: Administrative duties for department manager such as; calendar management, organize management meetings/moderate these meetings, organize department forum and booking travel arrangements. This position is mainly focused on supporting the department manager and sometimes ordering office related items but also supporting onboarding new team members. There will be a higher percentage of administrative duties required for when there are guests visiting Plant Spartanburg.

Must be familiar with Excel (general Excel knowledge) and PowerPoint (compile presentations) and with SAP to a certain level as well as BMW internal systems (as required)

 

Must have fluency in German language.

 

Purpose/ Responsibilities: Position provides a variety of advanced administrative support to the assigned department at Plant Spartanburg.

· Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
· Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
· Coordinates management workshops.
· Maintains department web page.
· Maintains time administration for management.
· Creates purchase orders and processes invoices to Accounts Payable.
· Handles special projects related to TX. 
· Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
· Supports management to maintain target achievement and task completion as assigned.
· Handles confidential information and material.
· Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
· TX target/status system update.
· Performs other duties as assigned by BMW operations supervisor.

 

Education: High School Diploma or GED equivalent.  Associate Degree a plus.

Experience: 3+ years of related administrative procedures

Company DescriptionAbout Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.Company DescriptionAbout Kyyba:\r
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
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