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Legal Administrative Assistant

1 month ago

Westwood, United States Complete Staffing Solutions Full time
Job DescriptionJob Description

Monday – Friday
9:00 AM - 5:00 PM, full-time
Temp to hire, looking long-term
Job Description

  • Law firm is seeking a reliable, organized, and detailed oriented Administrative Assistant.
  • Primary responsibility is handling the phones which are not too busy as most attorneys get their calls directly
  • Duties include a variety of administrative and clerical tasks to support multiple attorneys. The candidate must be able to multi-task and work well in a fast-paced environment. The candidate must have excellent communication skills, and the ability to accurately proofread written materials
  • Greet attorneys, clients, and guests of the law firm
  • Answer and direct phone calls
  • Open, sort, and distribute mail and other correspondence
  • Copy, scan, file/archive documents
  • Organize and schedule appointments and meetings
  • Maintain attorney calendars and meeting schedules
  • Maintain attorney time entry and hours records
  • Submit and reconcile expense reports
  • Track deadlines and court dates
  • Draft cover letters
  • Proofread and edit documents, letters, and other material
  • Develop and maintain the existing hardcopy and electronic filing system
  • Perform other administrative tasks (order office supplies, contact vendors, etc.) as necessary
  • Provide general administrative assistance to the attorneys and other legal assistant.

Skills and Qualifications

  • This role is just answering phones, filing, faxing, scanning, and customer service
  • Strong customer and client service skills
  • Knowledge of all of the above
  • Personable demeanor - law background or interest ideal, but not required