Executive Administrative Assistant

3 weeks ago

Denver, United States Hire Connections Full time
Job DescriptionJob Description

Hire Connections is actively searching for an Executive Administrative Assistant II to play a vital role in supporting our nationally recognized financial services client. This is an exciting full-time, onsite position in the beautiful Greenwood Village area. You will be the cornerstone of our administrative functions, ensuring seamless operations and providing top-notch support to our executives.

*** The role is fully onsite and will be working in the DTC (Greenwood Village) office ****

Key Responsibilities:

  • Administrative Excellence: Handle word processing, spreadsheet creation, and presentation preparation. Assist in crafting comprehensive regular and board reports.
  • Budget Coordination: Lead the budget preparation process, input data into planning systems, track actuals versus plans, and explain variances. Manage the development and upkeep of various documents including policies and procedures.
  • Information Management: Efficiently coordinate the flow of information within the group and with other banking divisions. Ensure timely dissemination of critical data.
  • Project Participation: Engage actively in group projects, taking on responsibilities for reports and queries, particularly when managers are unavailable.
  • Report Preparation: Coordinate and prepare detailed reports for management and the board, collaborating with other groups and departments as necessary.
  • Meeting Coordination: Manage calendars, organize travel, and schedule internal and external meetings to ensure smooth day-to-day operations.
  • Correspondence: Draft and manage correspondence, both self-composed and on behalf of others, and request necessary information from bank staff.
  • Executive Support: Provide dedicated support to a direct report of an MEC member, ensuring they have the assistance needed to perform effectively.
  • Special Projects: Participate in special projects and take on additional duties as required.

Skills and Qualifications:

  • Proficiency with MS Office Suite, including advanced Outlook management.
  • Experience with JIRA, ScaleAgile, and Azure DevOps.
  • Strong organizational skills with the ability to handle multiple tasks and projects simultaneously.
  • Excellent communication and interpersonal skills, with a keen attention to detail.
  • Proven ability to work effectively in a fast-paced, high-pressure environment.

Why Join Us?

  • Innovative Environment: Be part of a forward-thinking company that values creativity and efficiency.
  • Growth Potential: This role offers the possibility of transitioning to a permanent position, providing career growth opportunities.
  • Collaborative Team: Work alongside a team of dedicated professionals in a supportive and dynamic work environment.
  • Apply Today
    Take the next step in your career by joining our team. If you are a proactive, detail-oriented individual with a passion for administrative excellence, we want to hear from you
Company DescriptionHIRE CONNECTIONS serves primarily the greater Denver Metro area. We are locally based and a female-owned business. Our approach to employment is progressive by understanding the specific and personal needs of what makes a great CONNECTION.

With over 50 years of staffing experience and 10 years of continued growth within the life of Hire Connections, we will elevate your level of staffing expectations and career choice opportunities.Company DescriptionHIRE CONNECTIONS serves primarily the greater Denver Metro area. We are locally based and a female-owned business. Our approach to employment is progressive by understanding the specific and personal needs of what makes a great CONNECTION. \r
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With over 50 years of staffing experience and 10 years of continued growth within the life of Hire Connections, we will elevate your level of staffing expectations and career choice opportunities.

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