Executive Administrative Assistant

3 weeks ago


Denver, United States AIR Communities Full time

Job Description

Job Summary:

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Assistant to the CEO and play a pivotal role in providing comprehensive support to the CEO. This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily.

Key Responsibilities:

* Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
* Collaborate closely with the Assistant to the CEO to efficiently support the CEO's schedule and priorities.
* Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.
* Prepare, edit, and proofread documents, reports, and presentations for the CEO.
* Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.
* Manage and maintain records, both digital and physical.
* Coordinate and manage special projects and events as needed.
* Act as the CEO's gatekeeper, screening and prioritizing requests and inquiries as needed.
* Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.
* Handle any ad-hoc tasks or projects as assigned by the CEO or Assistant to the CEO.
* Provide first line support as needed in the absence of the Assistant to the CEO.



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