Executive Assistant- C Suite

3 weeks ago

Nashville, United States Matthew Staffing Solutions Full time
Job DescriptionJob Description

Our client is a leading provider of workforce solutions in the United States. This role will support their four-person executive team. If you reside within commutable distance of Hunt Valley, MD, or Nashville, TN, please review the duties and apply.

Duties:

  • Manage and maintain the C Suite Officer's schedule, including arranging meetings, appointments, and travel arrangements.
  • Prepare and file documents, reports, and presentations.
  • Transcribe meeting minutes and distribute them to relevant parties.
  • Coordinate and schedule conference calls and video conferences.
  • Monitor and respond to emails on behalf of the C Suite (4)
  • Assist in preparing financial reports and presentations.
  • Utilize Outlook Calendar to schedule meetings and events.
  • Manage electronic signature processes using DocuSign.
  • Provide administrative support to the Chief Suite, including handling phone calls, managing correspondence, and maintaining filing systems.
  • Proofread documents for accuracy and consistency.
  • Assist with special projects as assigned.

Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing.
  • Familiarity with phone systems and ability to handle incoming calls professionally.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in all work performed.
  • Ability to maintain confidentiality of sensitive information.
  • Proficient in using Microsoft Teams.

Schedule:

  • 8-hour shift
  • Monday to Friday
  • Weekends as needed

Experience:

  • Microsoft Excel: 3 years (Preferred)
  • Microsoft PowerPoint: 4 years (Preferred)

Work Location: In person

Company DescriptionMatthew Staffing Solutions is a specialty recruiting firm that provides tailored recruiting and business consulting solutions to clients across a variety of industries. Leveraging our teams diverse skills, knowledge, and experience, Matthew Staffing Solutions advances beyond traditional recruiting models to facilitate immediate and long-term value. We build sustainable business relationships that enable our clients to focus on generating revenue instead of worrying about sourcing, screening and recruiting top talent.Company DescriptionMatthew Staffing Solutions is a specialty recruiting firm that provides tailored recruiting and business consulting solutions to clients across a variety of industries. Leveraging our teams diverse skills, knowledge, and experience, Matthew Staffing Solutions advances beyond traditional recruiting models to facilitate immediate and long-term value. We build sustainable business relationships that enable our clients to focus on generating revenue instead of worrying about sourcing, screening and recruiting top talent.

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