Executive Assistant/Office Manager

4 weeks ago


Nashville Tennessee, United States Hankook Tire Manufacturing Tennessee Full time
Position Identification:
 

Executive Assistant and Office Manager:

 

Job Purpose:
 

This role will provide administrative support to the executive team and manage daily office operations.

Key Accountabilities:
Duties:

Support executive (NAHQ President) capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive

Under supervision of Corporate Director of HR, advise individuals inside and outside the organization on the executive views on major policies or current issues facing the organization

Contact or reply to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion

Organize and arrange for staff members to represent organization at meetings and conferences, using own initiative

Note commitments made by executives during meetings and arrange for staff implementation

Read outgoing correspondence for executive approval and alert writers to any conflicts or departure from policies or executive's viewpoints

In executive's absence, ensure that requests for action or information are relayed to the appropriate staff member

Interpret requests, help implement action, and decide whether executive should be notified of important or emergency matters as needed

Analyze unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures

Prepare reports including conclusions and recommendations for solution of operational and administrative problems

Under guidance of the Corporate Director of HR, issue and interpret operating policies related to office management

Coordinate collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data

May compose and sign correspondence for executive

May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings

Qualifications:
Qualifications:

Bachelor's degree in business administration or related field preferred

At least 3 years of experience in an executive assistant or office manager role - Strong organizational and time management skills - Excellent written and verbal communication skills - Ability to work independently and take initiative - Proficiency in Microsoft Office Suite If you are a self-starter who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity.



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