Litigation Legal Secretary

4 weeks ago

San Diego, United States Integr8staff Full time
Job DescriptionJob Description

Job Title – Litigation Legal Secretary (Temporary)
Company Location – Downtown San Diego, CA
On-site | Full Time | Temporary 6 months
Pay Rate – $40.00/hr - $52.00/hr

Job Summary of the Litigation Legal Secretary position
Integr8staff seeks an experienced Litigation Secretary with preferred business/ corporate and civil litigation experience for a highly-regarded and continually growing law firm in San Diego, CA.

Responsibilities of the Litigation Legal Secretary position
Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; some pleading drafting; conversion of both paper and electronic files to pdf format;
Schedule conference calls and on-site/off-site meetings
Prepare draft engagement and confirming letters as needed
Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
Prepare and submit preliminary conflict checks on behalf of the Partner
Arrange and coordinate travel arrangements
Run conflicts and open new client and new matter files
Maintain email and case management system electronic files
Organize binders for trial, working papers, and business development purposes
Schedule remote hearing and deposition appearances, in-person depositions, appointments, etc; maintain calendars; make travel arrangements; set up conference calls
Route mail and email, attaching files and documents; save to case management system
Track and provide deadlines to docketing and confirm deadlines are docketed correctly
Answer, screen and respond to phone calls
Enter attorney time into time-keeping program
Prepare and submit expense/reimbursement reports and vendor invoices; check requests
Process and edit prebills
Assist fellow secretaries and additional attorneys as needed

Requirements of the Litigation Legal Secretary position
5+ years’ experience as a litigation secretary
Experience filing documents with State and Federal Courts, including electronic filing
Expertise with iManage, redlining, calendaring, e-filing in state and fed court.
Ability to read and understand court rules, including rules for courts not worked with before, and ensure compliance with assigned judge’s Individual Rules and Practices.
High attention to detail and sensitivity to confidential and sensitive materials
Very fast paced desk and attorneys; ability to prioritize on a constant and high-level basis and to handle multiple demands from multiple people
Excellent transcription, grammar, proofreading and organizational skills
Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills
Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
Ability to read and write in English
Knowledge and experience in civil litigation and corporate/business law (LLCs, partnerships, corporations)
Knowledge of CompuLaw, Best Authority, Kofax, and CCC Macros is a plus
High School Diploma or GED

Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.

Company DescriptionOur client is an exciting and aggressively growing company offering a fruitful career with upward mobility.Company DescriptionOur client is an exciting and aggressively growing company offering a fruitful career with upward mobility.

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